Administrative Assistant POST NUMBER: 478825

Vaco is partnering in the search for an Administrative Assistant to support daily business operations and provide high-level administrative support in a professional office environment. This role is ideal for a detail-oriented and organized professional who thrives in a fast-paced setting and enjoys supporting both operational and administrative functions.

Responsibilities

• Provide general administrative support to leadership and office staff

• Manage calendars, schedule meetings, and coordinate appointments

• Answer and direct phone calls, emails, and other correspondence

• Maintain office supplies, vendor coordination, and overall office organization

• Assist with document preparation, filing, data entry, and record management

• Coordinate travel arrangements, meeting logistics, and office events as needed

• Support internal communication and ensure smooth day-to-day office operations

• Handle confidential information with professionalism and discretion

Qualifications

• Minimum of 2 years of administrative support experience

• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office Suite and general computer systems

• Ability to work independently and manage priorities effectively

• Professional demeanor with strong attention to detail

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.