Accounts Payable Assistant

Job Description

Job Description

Accounts Payable Assistant | $16.17 per hour | Mon-Friday / 8 :00am-5 :00pm / Full-Time/Temp-Hire

What Matters Most

• Competitive Pay of $16.17 per hour
• Schedule: Monday – Friday, 8:00am – 5:00pm
• Location: Phenix City, Alabama
• Temporary-to-hire opportunity with career growth and stability
• Weekly Pay with direct deposit or pay card
• When you work through The Reserves Network, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program

Job Description

We are seeking a detail-oriented Accounts Payable Assistant to support the City’s Financial Administration Department. This role is responsible for processing payments, maintaining vendor records, assisting with purchasing functions, and ensuring compliance with City policies, state regulations, and accounting standards. The ideal candidate is organized, analytical, and able to manage multiple financial tasks with accuracy and efficiency.

Responsibilities:

• Process and verify vendor invoices, purchase orders, and payment requests to ensure accuracy, proper approvals, and correct account coding
• Monitor departmental expenditures to ensure funds availability and proper account allocation
• Maintain vendor files, establish new vendor accounts, and respond to vendor inquiries regarding payments
• Assist with purchasing activities, including purchase order processing and bid administration support
• Support financial system maintenance (Munis), journal entries, daily deposits, and financial reporting
• Ensure compliance with state laws, regulations, IRS standards, and City policies related to accounting and purchasing transactions
• Verify appropriate usage of City credit cards and business travel reimbursements
• Create specialized reports associated with assigned funds as directed
• Reconcile monthly vendor statements and maintain organized vendor files
• Review pending purchase orders to ensure encumbrances are cleared and payments processed accurately

Qualifications and Requirements:

• High school diploma required; Associate’s degree in Accounting, Finance, or related field preferred
• Experience in accounts payable, bookkeeping, or governmental accounting preferred
• Proficiency in Microsoft Office (especially Excel); experience with Munis or similar financial systems preferred
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and meet deadlines
• Excellent communication and customer service skills

Benefits and Perks:

• $16.17 per hour
• Government employment stability
• Medical Benefits
• Professional development opportunities

Your New Organization:

The City’s Financial Administration Department is committed to maintaining transparency, accountability, and fiscal responsibility in all operations. The department fosters a collaborative and professional environment focused on accuracy, compliance, and service to the community. Employees are valued for their integrity, attention to detail, and commitment to supporting the City’s mission.

Your Career Partner:

The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.

The base pay range for this position is $34,756, excluding benefits, bonuses, or other compensation. Your final compensation will depend on your skills, qualifications, experience, location, and internal pay equity. Please note, hiring at the top of the range is uncommon to allow room for future growth.