Human Resources Assistant

Job Description

Job Description

Human Resources Assistant

Reports to HR Manager

Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care.

Purpose: Their duties are more than likely to include recruiting, hiring and training new and existing staff, as well as planning programs to improve employee welfare. HR assistants also manage payroll, maintain employee records and ensure the HR department runs smoothly day to day.

Responsibilities and Duties:

• As needed and as directed by the HR Director and HR Manager

• Organizing, maintaining, and filing paper and digital files and records

• Preparing and editing correspondence, reports, and presentations

• Assists with other overflow work as directed by the HR Manager

• Assisting with managing numerous spreadsheets

• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department

• Maintain proper records of employee attendance and leaves

• Assist HR Manager in policy formulation, hiring and salary administration

• Submit online job postings, shortlist candidates and schedule job interviews

• Coordinate orientation and training sessions for new employees

• Ensure smooth communication with employees and timely resolution to their queries

• Provide administrative support to our entire HR department

• Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits

• Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates

• Schedule and coordinate onboarding assignments and training sessions

• Compile and process employee documentation and records, and keep the employee database up to date

• Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees

• Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner

• Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation

• Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally

• Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles

• Act as a liaison between the HR department and other employees

• Create policies and procedures that enhance our workplace environment

Qualifications

• Excellent organizational, interpersonal and communication skills

• Familiarity with Google Apps, Microsoft Office

• Flexibility and willingness to help with the daily tasks

• Ability to be flexible with travel to other CMC locations

• Strong attention to detail

• Proficiency in administrative duties such as communications, data entry, and record keeping

• Enthusiasm for working within a team environment

• Tact and professionalism when it comes to handling confidential information and addressing employee concerns

• Proficiency with technology, and the ability to pick up new software easily

• Travel required on occasion.