Accounts Receivable Coordinator

Job Description

Job Description

The Accounts Receivable Coordinator is responsible for managing and maintaining accurate customer accounts, ensuring timely collections, and supporting month-end close activities. This role requires strong attention to detail, effective customer communication skills, and hands-on experience with ERP systems—specifically Microsoft Dynamics GP. The ideal candidate will be comfortable working independently while collaborating cross-functionally to resolve billing and payment discrepancies.

***“Experience with Microsoft Dynamics GP (Great Plains) is highly preferred***

Key Responsibilities

• Generate, review, and distribute customer invoices accurately and on schedule
• Apply customer payments including checks, ACH, and wire transfers in Microsoft Dynamics GP
• Monitor accounts receivable aging reports and follow up on overdue balances to ensure timely collections
• Reconcile customer accounts and promptly resolve billing discrepancies
• Maintain accurate and well-organized AR files and documentation
• Communicate with customers regarding billing inquiries, payment status, and account issues
• Upload invoices and related documentation into customer online billing portals
• Prepare monthly AR reports and assist with month-end and closing processes
• Ensure compliance with internal credit policies and accounting procedures
• Collaborate with internal departments to resolve billing or payment disputes
• Perform additional accounting or administrative duties as assigned

This position may require work at multiple facilities based on business needs.

Qualifications & Experience

• High School Diploma required; Associate’s or Bachelor’s degree in Accounting or a related field preferred
• Minimum of 5 years of accounting experience , with a strong emphasis on Accounts Receivable
• At least 2 years of experience using Microsoft Dynamics GP
• Solid understanding of accounting principles and AR processes
• Ability to work independently, multitask, and meet deadlines in a fast-paced environment
• Strong proficiency in Microsoft Excel, Word, and ERP systems
• High attention to detail with excellent organizational skills
• Professional communication skills and a customer-service mindset
• Commitment to confidentiality and data accuracy