Office and File Coordinator

Job Description

Job Description

Miller Estate and Elder Law is a client-focused firm dedicated to providing compassionate and comprehensive estate planning and elder law services. We pride ourselves on guiding families through important life decisions with clarity, care, and professionalism.

Position Overview

We are seeking a highly organized and proactive Office and File Coordinator to support our estate planning operations. This role is ideal for someone with a background in office administration who thrives in a fast-paced, detail-oriented environment and enjoys seeing client matters through from start to finish. Experience in the legal field is not required.

Key Responsibilities

• Estate Planning Support :

• Interact with clients to get vital planning information

• Create and maintain estate planning client binders

• Set up and manage client files

• Prepare and organize legal documents for estate planning cases

• Track client progress from hire to planning completion

• Coordinate estate planning files and ensure timely implementation

• Draft and proofread legal documents and legal correspondence

• Office Coordination & Administration :

• Maintain and develop office systems and processes

• Update calendars and assist with scheduling client appointments

• Coordinate weekly team meetings to ensure alignment and progress

• Facilitate communication between other staff to keep client matters moving forward

• Handling office invoices and payment coordination.

Qualifications

• Proven experience in office administration or management

• Strong organizational and time management skills

• Familiarity with legal software preferred but not required

• Excellent communication and coordination abilities

• Ability to work independently and collaboratively

• Attention to detail and commitment to client service

Compensation : $40,000+ based on experience

• Be part of a mission-driven team helping families plan for the future

• Work in a supportive and professional environment

• Opportunity to grow within a respected elder law firm