Expeditor

Expeditor

JOB-10045543

Anticipated Start Date

January 19, 2026

Location

Santa Ana, CA

Type of Employment

Contract to Hire

Employer Info

Our client is a world leader in gases, technologies and services used in many industries and for Health purposes. Oxygen, nitrogen, and hydrogen are essential small molecules for life, matter, and energy.

With safety as their priority, training will be provided for all employees to ensure the job is done properly. This client also hires many of their full-time employees through temporary agencies so many of our roles are temp-to-hire. This gives our candidates and the client an opportunity to ensure that this will be a good fit for a full-time role with their company. All roles have an opportunity for career advancement once full time with our client and provide excellent benefits to their full-time employees.

Job Summary

The Expeditor is responsible for strategic post–purchase order management, supplier follow-up, and expediting activities to ensure on-time delivery of materials, equipment, and documentation in accordance with purchase order requirements. This role focuses on supplier performance monitoring, delay analysis, reporting, and coordination with internal and external stakeholders to mitigate risks, support claims management, and improve delivery performance.

Job Description

• Comply with Project Order Management and Expediting procedures based on supplier type, critical parts, and critical suppliers.
• Identify critical equipment based on delivery schedules and project requirements.
  
• Monitor and support supplier kick-off meetings.
  
• Participate in pre-inspection meetings for critical equipment, when required.
  
• Track and monitor purchase order delivery dates through regular communication with suppliers (email, phone, visits).
  
• Identify and report any nonconformity related to delivery timelines or purchase order requirements and raise alerts to project and planning teams.
  
• Conduct expediting visits to supplier facilities, including reinforced expediting for underperforming suppliers.
  
• Prepare and issue expediting visit reports and meeting minutes.
  
• Proactively monitor supplier activities across all phases, including design development, material procurement, manufacturing, testing, and shipping preparation.
  
• Review vendor progress reports and fabrication schedules; identify deviations and escalate issues as necessary.
  
• Interface with suppliers, engineering, inspection, and document control teams to resolve technical queries or documentation delays (e.g., VDDR).
  
• Follow up on open points and punch lists in coordination with multiple disciplines.
  
• Manage and coordinate third-party inspection or expediting agencies.
  
• Identify potential risks or delays and initiate corrective actions, including recovery plans from suppliers.
  
• Maintain and update tracking data in dashboards, manual tracking tools, or ERP systems (e.g., SAP), per project requirements.
  
• Compile and issue monthly expediting and performance reports.
  
• Maintain a claim dossier for each purchase order, including schedules, progress, deficiencies, and supporting documentation.
  
• Support claims negotiation activities in collaboration with claims and procurement teams.
  
• Ensure appropriate commercial and contractual notifications are issued in coordination with buyers.
  
• Provide input for post-order supplier performance evaluations.
  
• Ensure documented order closeout, including resolution of shipping/receiving discrepancies, invoice discrepancies, and cost recovery related to supplier deficiencies.

Skills Required

• 2–3 years of relevant experience in a manufacturing environment
• Experience working with machining, castings, and raw material suppliers preferred
• Entrepreneurial Thinking
• Strong analytical and critical-thinking abilities
  
• Proficiency in Microsoft Excel, Word, PowerPoint, and G Suite
  
• Experience using ERP systems, preferably SAP
  
• Excellent written and verbal communication skills
  
• Ability to interface effectively with suppliers, engineering, inspection, procurement, and project teams
  
• Ability to structure and adapt communication to different audiences and situations
  
• Solution-focused mindset with the ability to analyze data and recommend optimal solutions
  
• Ability to balance urgency, risk, and responsibility in decision-making
  
• Capable of influencing stakeholders and driving commitment to action plans
  
• Demonstrates ethical behavior, integrity, and transparency
  
• Takes ownership of responsibilities and outcomes
  
• Promotes continuous improvement, innovation, and adaptability to change
  
• Supports organizational goals with both short- and long-term perspectives
  
• Personally behaves in a safe manner at all times
  
• Promotes and supports safety and security as organizational priorities
  
• Demonstrates personal commitment to safety through actions and communication

Education

• Bachelor’s Degree in Business, Purchasing, Supply Chain, or Engineering
• A minimum of 5 years of relevant experience in buying, expediting, post-order management, or supply chain functions

Additional Requirements

• Sh ift: 8AM to 5PM PST
• Work environment includes both office and workshop settings
• Not a safety-sensitive position
• Required PPE: safety shoes and goggles (provided)
• No work at heights required
• No driving required
• Occasional lifting of 5–10 pounds

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.