Executive Assistant

Job Description

Job Description

Job Description:

Systems Technology & Research, Inc. (STaR) is seeking an Executive Assistant in the Huntsville, AL area to support the Army's Uncrewed Aircraft Systems (UAS) Project Office located at Redstone Arsenal, AL. The successful candidate should be a highly motivated self-starter capable of managing multiple tasks and efforts. Responsibilities include providing a wide range of administrative and support activities for the UAS Marketplace Product Lead, Deputy, and the team to facilitate efficient and effective operations. Duties include clerical and administrative support, office management, scheduling and travel coordination, meeting arrangements, information request processing, report and correspondence preparation, and liaison with Military, Civilian, and Contractor personnel. This position requires a high level of professionalism, discretion, and diplomacy. This opportunity is an in-person/on-site position.

Qualifications/Experience:

• Bachelor's degree required with 5 years of relevant experience
• Strong project management skills, emotional intelligence, and integrity are essential for this position
• In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment
• The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies
• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency
• Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality
• Comfortable operating in a fast-moving environment and managing information flow in a timely and accurate manner
• Experience with DTS (or similar) travel and expense reporting system
• Prior experience coordinating both on and off-site meetings and/or events
• Experience writing, proofreading, and correcting documents
• Must have the ability to independently compile and generate reports/presentations
• Expert level proficiency with oral and written communication skills
• Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization
• Possess an active DoW SECRET security clearance or the ability to obtain

Responsibilities:

• Coordinate and develop briefings and other products for external use, ensuring that the message and content are consistent with the Marketplace Team's objectives
• Create and maintain team meeting charts, briefing packets, and similar work products
• Track, assign, and manage taskers and related workflows
• Provide coordination and oversight of briefings and end products to ensure consistent messaging, format, and content
• Receive and direct visitors in a professional and courteous manner
• Maintain and organize the leadership calendar to ensure team leadership is prepared for all meetings, and schedule meetings and appointments as required
• Process queries and requests for information and data, directing them to the appropriate office or point of contact
• Resolve administrative problems and inquiries in a timely and effective manner.
• Prepare written correspondence in accordance with AR 25-50, including directives, issuances, memoranda, policy statements, taskings, and other written guidelines. Review documents for omissions and inconsistencies, ensuring data is complete and accurate
• Prepare travel arrangements in the Defense Travel System (DTS), including travel, lodging, and rental car bookings, and prepare a comprehensive travel book with agenda
• Prepare agendas for meetings and record, compile, transcribe, and distribute meeting minutes
• Maintain office supply inventories and coordinate replenishment as needed
• Effectively communicate important and time-sensitive matters to Marketplace Team leadership and execute directed resolutions
• Assist in schedule synchronization between headquarters and leadership
• Coordinate facilities and resources to support briefings and collaboration activities, including conference facilities, teleconferences, video teleconferences, digital presentations, and room preparation
• Coordinate, set up, and execute off-site events, team-building activities, and agency social events
• Attend meetings with leadership, transcribe notes, record action items, and ensure the timely fulfillment of post-meeting actions
• Create, edit, and proofread documents and presentations using the Microsoft Office suite of products, including PowerPoint, Word, and Excel

Systems Technology & Research, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, national origin, religion, gender, gender identity, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities. For more information go to U.S. Equal Employment Opportunity Commission.

As an Equal Employment Opportunity employer, we are additionally committed to providing reasonable accommodations to ensure all qualified applicants have the ability to be considered for employment. If a disability prevents you from participating in any step of the hiring process, please contact our HR team at [email protected] to request reasonable accommodation.