Admin Svcs Associate
Job Description
Job Description
We are looking for a Remote Admin Services Associate to join our team. This long-term position offers an opportunity to support operations in a facilities and property management environment, specifically within parking services. The role requires a detail-oriented individual to manage administrative tasks, ensure billing accuracy, and collaborate effectively with vendors and internal teams.
Responsibilities:
• Input and manage data related to parking invoices, vendor charges, and audits in spreadsheets while ensuring accuracy.
• Audit invoices submitted by parking vendors to verify compliance with agreed terms and actual usage, resolving any discrepancies.
• Coordinate with vendors to set up and maintain profiles within internal systems, ensuring all documentation and protocols are complete.
• Facilitate parking arrangements for guests and personnel, including issuing passes and tracking usage.
• Perform general administrative duties to support parking and facilities operations.
• Maintain accurate records and databases to ensure streamlined billing and compliance processes.
• Communicate effectively with vendors and internal teams to address operational needs and concerns.
• Support the review and analysis of cost-related data to enhance operational efficiency.
• Ensure adherence to established protocols and procedures within the parking services function..
• Minimum of 2 years of experience in an administrative role or related industries.• Proficiency in Microsoft Office Suite, including Excel and Word.
• Strong written and verbal communication skills.
• Exceptional accuracy and efficiency in data entry tasks.
• Ability to effectively collaborate with teams and external vendors.
• Basic understanding of spreadsheet-based financial data.
• Familiarity with auditing processes and compliance standards.
• High school diploma or equivalent education level.
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