GME Recruitment Coordinator

Job Description

Job Description

Reports to: Graduate Medical Education Manager

Work Location: TBD

General Description:

The Recruitment Coordinator will lead the organization’s efforts to attract high-quality candidates to our residency and fellowship programs and to our pipeline initiatives. This role focuses on proactive candidate engagement, strategic outreach, and logistics for all recruitment events. The coordinator will serve as the primary face of the organization at external events, manage our digital recruitment presence, and provide regular updates to leadership on the recruitment funnel.

Duties and Responsibilities:

• Recruitment Strategy & Engagement:

  • Identify and attend national and regional recruitment fairs (e.g., GMHC, CCHF Annual Conference, FUTURE Conference, AMEC).

  • Connect with medical schools to schedule speaking opportunities and build institutional relationships.

  • Coordinate staffing for all recruitment events, ensuring participation from key residents and faculty.

  • Manage follow-up touchpoints with past and potential students to maintain engagement.

• Pipeline Management:

  • Assume full responsibility for the recruitment lifecycle of the Gap Year and summer internship programs.

  • Arrange high-touch meetings for rotating students to interface with residency leadership and Program Directors.

  • Work closely with the student coordinator and student clerkship directors to ensure a positive experience for all rotating students.

• Operational & Digital Coordination:

  • Manage website content for all residency programs and fellowships, ensuring information is up to date and appealing to applicants.

  • Partner with the social media and communications teams to funnel content for promotion and newsletters.

  • Provide standing updates at leadership meetings regarding recruitment metrics and processes.

  • Provide support to the student coordinator with administrative tasks as needed.

Required Skills:

• Excellent organizational, interpersonal, and communication skills (oral and written).

• Proactive relationship-building skills with external stakeholders.

• Strong ability to manage multi-channel content (web, social, email).

• Exceptional project management skills with the ability to handle hard deadlines and conflicting priorities.

• Comfortable presenting data to leadership.

• Willingness to travel to multiple locations per week as part of the student engagement process.

Required Qualifications:

• Proven track record with at least two years of professional medical administration or a high school diploma, coupled with three to five years of relevant experience.

• Reliable transportation

• Prompt and reliable work attendance