Accountant I - Accounts Payable
Bachelor’s degree from an accredited college in Accounting, Business Administration, or a related discipline (a combination of equivalent education and work experience may be considered). EXPERIENCE QUALIFICATIONS:
- Minimum of two years’ experience in an office setting in accounting or a comparable setting.
- Proficiency with the Microsoft Office suite and general computer operation is required.
- Working knowledge of finance, accounting, budgeting, cost control procedures, financial software tools to quantify and illustrate routine financial reports/statements, and applicable regulations such as Generally Accepted Accounting Principles (GAAP) and Federal Acquisition Regulations (FAR).
- Experience in a rehabilitation, non-profit facility.
- Strong working knowledge of disability management and awareness.
- Knowledge of the AbilityOne federal law.
- Must be authorized for coverage under agency insurance if operating an agency vehicle, have a good driving record, a valid driver’s license, and/or the required level of personal auto insurance.
- Must be able to satisfactorily complete a background check, per company requirements.
- Ability to communicate with tact and maintain confidentiality.
- Adequate ability to communicate in spoken conversation – adequate volume of speech.
- Adequate ability in writing/reading/mathematics.
- Ability to effectively build and maintain positive working relationships with management and peers.
- Strong organizational, project planning, and management experience with proven analytical and multi-tasking skills.
- Superior listening, verbal, and written communication skills.
- Proficiency in general reporting and basic case file management.
- Ability to analyze budgetary expenditures for compliance with funding agencies’ budgets, policies, and procedures.
Controller POSITIONS SUPERVISED (or Team Lead responsibilities, if applicable):
None. JOB RESPONSIBILITIES SUMMARY:
Maintains and oversees the controls of accounts and records in such areas as disbursements, expenses, tax payments, fixed assets, and purchase card transactions. Responsible for the adherence to and communication of accounting and auditing policies and procedures regarding accounts payable. ESSENTIAL FUNCTIONS:
- Maintain active vendor files with updated documents such as W-9, Certificate of Insurance, and Credit Application and Approval.
- Match vendor bills to purchase orders, packing lists, and inventory receipts, and reconcile discrepancies before entering the accounting system.
- Attach proper documentation and approval to each bill when entering the accounting system.
- Every week, process bills for payment based on the due date and discount date.
- Monitor vendor aging report every week and follow up as necessary.
- Upload weekly payment transactions to Bryant Bank’s positive pay module to reduce the organization’s risk of check fraud.
- Prepare and pay monthly Sales Tax Returns by State, City & County Regulations
- Calculate the commission due to SourceAmerica every month.
- Communicate with the vendor regarding any uncashed checks, issue a stop payment, and resubmit payment as necessary.
- Maintain permanent records for all fixed assets of the organization, including vehicle registrations and licenses, purchase documentation, disposal documentation, and any other related information.
- Conduct an annual physical inventory count of fixed assets and investigate any potential obsolescence.
- Manage all cardholder accounts through the bank’s credit card management system, investigate all fraudulent charges, & dispute transactions when necessary.
- Compare all credit card transactions with receipt documentation & make corrections to expense allocations as necessary.
- Ensure all company purchase card holders follow Phoenix’s purchase card program policy. Report non-compliance to the divisional director as necessary.
- Prepare annual property tax returns.
- Prepare annual 1099s for independent contractors.
- Assist with annual audit (Pull audit samples for A /P and prepare confirmation letters).
N/A WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
- Adequate ability for conversation, telephone use, and emergency information systems.
- Ability to be independently mobile on all surfaces and situations.
- Ability to move safely around the work area.
- Ability to retrieve items from high and low areas.
- Ability to perceive size, discrimination, temperature, shapes, and/or textures.
- Physical stamina to work at least 8 hours per day.
- Must be able to change routine positively.
- Must be able to follow through on assignments independently.
- Must have good organizational skills.
- Must have a long attention span to listen to people, perceive the real problems, and bring issues to a successful conclusion.
- Must be able to analyze many variables and choose the most effective course of action for the organization at any given point in time.
- Must possess effective oral and written communication and interpersonal skills.
- Must be able to maintain confidentiality.
- Must have stable work behaviors daily.
- Must have adequate individual coping skills.
- Must be able to maintain good work attendance.
- Must be able to resolve problems, handle conflict, and make effective decisions even in emergencies.
- Must be able to exercise good judgment to maintain a safe work environment.
All qualified applicants will receive consideration for employment and will not be discriminated against based on disability, being a veteran, female, minority, or in another protected group. We are a Drug-Free Workplace.
Phoenix internal and programmatic applicants, and individuals with disabilities, will receive first consideration.
Condition of employment may include compliance with infection prevention protocols recommended by the CDC, OSHA, and other regulatory agencies."
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