Administrative Asst 2 - ADMA2

Job Title:- Administrative Assistant 2
Duration 15 months

Location 31972 Highway 25 Wilsonville, AL 35186

Work hours: : Standard

Description:

Responsibilities include general administrative support including, but not limited to the following:

• Provide support to numerous departments, including superior customer services to all internal and external customers
• Perform timekeeping and attendance reports
• Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses)
• Maintain document filing and retention, office supplies and department housekeeping
• Coordinate travel arrangements if needed, as well as schedule and coordinate logistics for meetings
• Gather data, compile information, and prepare reports
• Support all plant and department Safety initiatives
• Maintain Client's Linc and Harris Rado devices for plant personnel including set up, troubleshooting and replacements
• Responsible for contacting vendor regarding copier/printer repairs, if needed
• Prepare and maintain yearly boot allowance for covered employees
• Update ARCOS to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
• Maintain monthly fuel accounting for Limestone, Gypsum, Bottom and Pond Ash and process entries in COMTRAC for monthly closeout
• Order flowers for sickness or bereavement for departmental time groups
• FMLA contact for departmental time groups
• Verify on-site contractor timesheets by using Tableau and verifying backup documentation
• Backup Administrative Assistants in other departments, when needed

Job Experience & Education:

• High school diploma or equivalent is required
• Two-year degree or vocational school/certification is preferred
• Three to Five years administrative experience required
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Accounts Payable and timekeeping experience preferred
• Experience working with union employees in a plant environment is preferred
• Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities:

• Positive attitude and ethical behavior
• Capacity to properly manage sensitive information and maintain confidentiality
• Ability to make administrative/procedural decisions and judgments
• Detail oriented and multi-tasking ability
• Skilled in organizing resources and establishing priorities
• Ability to create, compose and edit written materials
• Ability to interact well with all levels of employees and management
• Effective written and verbal communication skills