Real Estate Administrative Assistant ( Real Estate & Development)

Job Description

Job Description

Snelling is seeking a highly skilled Administrative Assistant (Real Estate and Development) to join a well-established company in the Birmingham area. The Real Estate Assistant assists the director to ensure the smooth execution of projects from acquisition through project completion.

Pay: $20.00/hr to start

Essential Duties and Responsibilities for Real Estate Administrative Assistant:

• Assist with the preparation and submission of project documentation, permits, contracts, and reports.
• Drafts, proofreads, and edits letters, memos, meeting minutes, and other written communications for the Real Estate office staff; Ensures all paperwork is filled out correctly.
• Maintain and organize project files, legal documents, and correspondence, both physical and digital.
• Coordinate and communicate with internal departments, contractors, vendors, and local authorities.
• Track key project deadlines and assist with progress reporting and status updates.
• Assist with the preparation of presentations, financial spreadsheets, and development packages.
• Manage purchase order and invoice tracking, budget updates, and expense reports for development projects.
• Monitor and order office supplies, purchase orders and invoice payments; ensure office equipment is maintained.
• Communicates on behalf of assigned Real Estate office staff with a broad array of stakeholders, including agency staff, clients, vendors, partners, and the general public.
• Assists the department staff with filing and processing documents, answers phones, processes and distributes mail, greets clients, and makes follow-up calls.
• Assists with organizing community outreach events, meetings, and training.
• Serve as a liaison on behalf of the Real Estate office with other Agency departments.
• Maintains Agency and Real Estate staff membership with boards, committees, and associations.

Real Estate Administrative Assistant Education and Qualifications:

• 3-5 years of previous experience as Executive Administrative Assistant, in the Real Estate world
• Proficient computer skills, including Microsoft Office Suite
• Document sharing tolls like Dropbox, SharePoint, Google Drive
• Able to multitask, prioritize, and manage time efficiently
• Associate’s degree in Real Estate, Urban Planning, Public Administration, Finance, or related field.
• Minimum three (3) years of progressive experience in real estate development, real estate, affordable housing, public housing, and/or property acquisitions. An equivalent combination of education or experience may be considered.

Interested and qualified candidates for the Real Estate Administrative Assistant position should submit their resumes to [email protected] for immediate consideration. Resumes will be reviewed as quickly as possible and qualified applicants will be contacted to arrange an interview.

For additional information, please contact Whittney Taylor at 205.879.9950

SNELLING is a full-service recruiting firm, placing candidates in temporary, temp-to-hire, and direct hire positions in the Jefferson and Shelby County areas for over 75 years. SNELLING is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients. Contact us TODAY with confidence!