Director of Staff

Job Description

Job Description

Job Title: Director of Staff

Salary: $110,000 - $125,000

Salary Band: Manager/Supervisor

Department: Chief Operating Officer

Location: Maxwell AFB, AL

Reports To: Chief Operating Officer/ Kristina Jones

Position Type: Full Time

Typical Hours: 40 Hours / Week

Required Travel: Yes, <=10%

Contractor: No

FLSA Status: Exempt

Remote Work Eligible: No

Closing Date: 23 April 2026

Join a mission-driven organization that supports Civil Air Patrol’s nationwide operations! We’re seeking a Director of Staff (DOS) to serve as the National Headquarters executive operations integrator, responsible for synchronizing staff actions, managing headquarters operating cadence, and ensuring the timely delivery of decision‑quality products for senior leadership. The DOS provides direct executive operations support to the C-Suite of Civil Air Patrol. This position ensures disciplined coordination of staff work across status, schedule, and resource priorities; maintains consistent information flow up and down the chain of command; and prepares senior leadership for internal and external engagements, including Board of Governors (BOG) meetings.

Salary Range: $110,000 – $125,000 (annually), based on experience and qualifications.

What You’ll Do

• Oversees general National Headquarters office operations and reports status, risks, and execution issues to the CAP/CC/CEO and CAP/COO.
• Directs, mentors, and equips administrative staff supporting National Headquarters and national staff functions.
• Oversees and supports the planning and execution of event logistics for major headquarters and command events (e.g., Command Council meetings, National Conference, National Legislative Day) through assigned staff.
• Manages calendar for National Headquarters facility use and meeting space.
• Facilitates on time preparation and execution of internal and external meetings, virtual and in-person, including agenda development and read ahead coordination (with CAG), minutes, and action tracking.
• Establishes and enforces standard formats, timelines, and coordination processes for staff products (e.g., decision memoranda, information papers, briefings) and coordinates with Marketing and Strategic Communications, as needed

What We’re Looking For

• Education: Bachelor’s degree (or equivalent experience).
• Experience: 5-7 years of experience or equivalent preferred. Demonstrated experience in executive operations, staff synchronization, action tracking, or chief‑of‑staff–type functions in complex, multi‑stakeholder organizations (military, nonprofit, governmental, or federated environments). Experience mentoring and supervising direct reports.
• Technical Skills: Strong analytical, problem‑solving, and organizational skills. Ability to manage headquarters operations, staff work, schedules, logistics, travel, and budgets. Strong written and verbal communication skills; ability to interact with senior officials with appropriate protocol and discretion. Proficiency with MS Office 365 Tools including strong experience in MS Power Automate, and related tools.
• Certifications: PMP (Project Management Professional) – PMI or CAPM in pursuit of PMP
• Other: Valid driver’s license; ability to pass a comprehensive background check.

Why You’ll Love It Here

• Impact a national organization dedicated to serving our communities, saving lives, and shaping futures.
• Experience a workplace defined by high morale and genuine enthusiasm.
• Work in a collaborative environment with opportunities for professional growth.

Benefits

• Comprehensive Health Coverage: Medical, dental, and vision plans.
• Flexible Spending Accounts: Health and dependent care.
• Retirement Savings: 401(k) with employer match.
• Paid Time Off: Generous vacation, sick and personal leave, and holidays.
• Professional Development: Training programs and certification support.
• Life Insurance: Employer-paid coverage.
• Supplemental Insurance: Disability, critical illness, accident, and hospital indemnity.

Discover Montgomery, Alabama

Montgomery isn’t just the capital of Alabama—it’s a city rich in history and full of modern charm. Here’s why you’ll love living and working here:

• Affordable Living : Cost of living is about 12–14% lower than the national average, with housing costs nearly 25% lower than average.
• Historic & Cultural Significance: Walk in the footsteps of Rosa Parks and Dr. Martin Luther King Jr. at civil rights landmarks, museums, and memorials.
• Thriving Downtown: A revitalized riverfront district with trendy restaurants, coffee shops, and arts venues like the Alabama Shakespeare Festival and Montgomery Museum of Fine Arts.
• Outdoor Recreation: Enjoy scenic views along the Alabama River, Riverfront Park, and nearby hiking trails.
• Education & Community: Home to top colleges like Auburn University at Montgomery and Alabama State University, plus a strong sense of Southern hospitality.
• Central Location: Easy access to Birmingham, Atlanta, and Gulf Coast beaches for weekend getaways.

Montgomery blends Southern charm, cultural depth, and affordability , making it an ideal place to build your career and enjoy life.

Why Work for Civil Air Patrol

At Civil Air Patrol (CAP), you are joining a mission-driven national organization working to save lives, strengthen communities, and shape the next generation of leaders. As the official civilian auxiliary of the U.S. Air Force, CAP blends the purpose of public service with the innovation and agility of a modern nonprofit. Every role contributes directly to meaningful service in America’s communities.

Our people advance youth development, aerospace education, and provide trusted emergency response mission support for military, civil, and government agencies. Working at CAP means collaborating with passionate professionals and skilled volunteers across all 50 states, U.S. territories, and more than 1,400 communities.

We offer an environment where your work makes a visible impact. Employees support first responders after natural disasters, contribute to Air Force-assigned missions, and empower thousands of cadets nationwide. You will be part of a team committed to service, innovation, and continuous learning, with opportunities to grow your career while supporting critical community and national needs.

If you want a career with purpose, teamwork, and the chance to make a difference every day, Civil Air Patrol is where your work truly matters.

To apply, submit a detailed resume. This position does not offer a relocation package. In this position, Civil Air Patrol offers 401(k) retirement plan, health/dental insurance, paid life insurance, sick/vacation leave, paid holidays, optional short/long term disability, vision, critical insurance, accident insurance, and flexible spending accounts. Salary: $110,000 – $125,000 (annually). Closing date: 23 April 2026. No phone calls, please. EOE