Administrative Assistant

Job Description

Job Description

Benefits:

• Competitive salary
• Flexible schedule
• Opportunity for advancement

Administrative Assistant

Location: Onsite
Schedule: Monday Friday | 8:15 AM 5:00 PM (Central Time)
Pay: $14 $18/hour (based on experience)
Type: Temp-to-Hire

Join a Growing SaaS Company Transforming Healthcare Operations

We are partnering with an innovative software-as-a-service (SaaS) company that is revolutionizing how large healthcare organizations manage their supply chains. Through their proprietary platform, OTTO , they provide a centralized system for managing millions in annual supply spend-delivering real-time insights, streamlined processes, and unmatched service.

This is more than just a software company-they combine cutting-edge technology with hands-on support to help healthcare systems operate more efficiently and effectively.

If you thrive in a fast-paced environment, love staying organized, and take pride in supporting leadership and operations, this is a great opportunity to grow your career.

What You'll Be Doing

As an Administrative Assistant , you will play a key role in supporting company leadership and ensuring daily operations run smoothly. You'll also be part of the Data Support Team , gaining hands-on experience with internal systems and vendor platforms.

Key Responsibilities:

Support executive leadership with scheduling, meeting coordination, and note-taking

Manage incoming/outgoing mail, bank deposits, and occasional local errands (mileage reimbursed)

Retrieve and track vendor invoices and supporting documentation

Maintain detailed Excel spreadsheets to track purchase orders, missing invoices, and backorders

Research vendor portals to locate missing data and documents

Reconcile client orders within the company's software platform

Communicate and collaborate with internal teams and offshore data analysts

Assist with additional administrative and operational tasks as needed

What We're Looking For

We're seeking someone who is highly organized, detail-driven, and eager to learn in a dynamic environment.

Preferred Qualifications:

Experience or exposure to the healthcare industry is a plus

Advanced proficiency in Microsoft Excel (this is critical to success in the role)

Strong comfort working in digital environments (online systems, vendor portals, research)

Experience with Outlook/email management and organization

Key Traits for Success:

Exceptional attention to detail

Ability to stay focused on repetitive, data-driven tasks

Strong work ethic with a positive, team-oriented attitude

Coachable, adaptable, and eager to grow

Able to manage a fast-paced workload while maintaining accuracy

What You'll Gain

Opportunity to work alongside high-performing leadership

A supportive, collaborative, and growth-focused culture

Exposure to cutting-edge SaaS technology in healthcare

Real opportunity for career advancement and long-term placement

A company that values excellence, accountability, and teamwork

Why You'll Love This Opportunity

This company is a true market disruptor , helping large healthcare organizations rethink how they manage complex, multi-million-dollar supply chains. They set a high bar-and in return, they invest in people who are driven, dependable, and ready to grow.

If you're looking for more than just a job-and want a career where your work truly matters-we encourage you to apply.