House Manager & Family Assistant (with Childcare Support)

Job Description:

Title: House Manager & Family Assistant (with Childcare Support)

Location: Birmingham, MI 48009

Employment Type: Full-time (40 hours/week)

Proposed Start Date: ASAP

Compensation: $30-35/hour based on experience

Requirements:

• Able to maintain a smoke-free environment
• Reliable transportation
• Willingness to get an annual flu shot

Proposed Schedule:

• 40 hours per week , with a schedule that flexes within 10:00 AM – 7:00 PM
• Availability on both weekend days is required , typically during late morning through evening hours (e.g., 10:00 AM – 7:00 PM, with some flexibility)
• Schedule will be structured to ensure coverage during the late afternoon and evening , which are the household's highest-need times
• Specific weekly schedule to be determined in collaboration with the family

About Our Family:

We are a busy family of four with two young children and demanding careers, navigating a full and active household without nearby extended family support. One parent is currently home with the children, while the other owns a business that requires a high-demand work schedule, so day-to-day responsibilities can feel full and fast-paced.

We're looking for someone who can provide steady, reliable support to help keep the household running smoothly by managing key tasks, maintaining organization, and creating more ease in our daily routines. While the primary focus of the role is household support, there will also be opportunities to step in with childcare as needed, with the potential for that aspect to grow over time.

Overall, we're hoping to find someone who enjoys creating order, being helpful, and becoming a trusted, supportive presence in a busy family environment.

Who We're Looking For

We're looking for someone who can step into a busy household and provide both strong operational support and a steady, supportive presence for our family.

In this role, you are:

• Experienced in household management , able to take ownership of tasks and manage multiple priorities independently
• Proactive and self-directed , anticipating needs without requiring close oversight
• Organized and detail-oriented , ensuring the home stays tidy, systems run smoothly, and nothing falls through the cracks
• Flexible and dependable , comfortable adjusting to the evolving needs and changing schedules of a household with young children
• Warm and nurturing , offering a supportive presence for our children in the absence of nearby extended family

This role is a great fit if you:

• Enjoy creating order and efficiency in a busy home
• Are confident supporting a stay-at-home parent and stepping in where needed
• Are comfortable with a mix of household responsibilities and occasional childcare
• Take pride in being helpful, reliable, and making a meaningful impact on a family's day-to-day life

Key Responsibilities:

This role focuses on keeping the household running smoothly day to day, with a few core priorities that anchor the work. Other responsibilities support the overall flow of the home and are handled as time allows or on an as-needed basis. We care more about the right things getting done – not checking all the boxes.

Weekly Priorities:

• Home Systems & Organization: Ensure the home runs smoothly by maintaining organization systems, managing day-to-day tasks, and assisting with laundry, errands, and inventory management.
• Backup & Evolving Childcare Support: Initially provide light childcare, with the potential to take on more as the children grow, including school and activity pickups and occasional care.
• Provide Flexibility for Parents: Help the stay-at-home parent manage the household rhythm, freeing up time for family time, personal tasks, appointments, and errands without stress.

Those core daily and weekly responsibilities come first, but once handled, we welcome support in other areas based on time, energy, and specific household needs that week, including:

Household Management & Organization

• Maintain existing household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily (load/unload dishwasher, wipe surfaces, vacuum high traffic areas); maintain overall neatness, ensure home is regularly prepped for cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries - put away items, break down boxes, sort bills to be paid, etc.
• Put away items from weekly grocery deliveries

Meal Planning & Preparation

• Pack camp/school lunches
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (one parent is vegetarian)
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Iron, steam, and prepare outfits as needed
• Manage linens: rotate bedding weekly, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Feed and take dog on short walks dog
• Schedule and coordinate vet, mobile groomer and other appointments
• Keep pet supplies stocked and organized
• Regularly clean out dog bowls

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized
• Track registration, insurance, and service schedules

Vendor & Property Oversight

• Oversee the schedule, maintain existing systems and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Oversee outdoor spaces and seasonal maintenance needs - coordinate and maintain existing schedules with landscapers, snowplow, etc.)
• Serve as primary contact for all vendors or guests

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs as needed
• Provide light supervision, playtime, or back-up childcare and be open to stepping into a more hands-on role as the children grow
• Additional flexibility appreciated in the September-November timeframe for the transition into school
• Create a system for prepping backpacks, clothing, or snacks for camp and school
• Help with child-related laundry or errands, including rotating clothing sizes

Deep Cleaning & Special Projects

• Coordinate with cleaner to tackle rotating deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean and fill humidifiers (daily), washing machines, and air purifiers (monthly)
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Manage family calendars and reminders
• Handle basic budgeting or receipt tracking
• Assist with coordination of events, appointments, and guest prep, vendors for birthday parties

How to Apply:

Please submit:

• A short letter introducing yourself and explaining why you'd be a great fit.
• Your updated resume.
• Three professional references with contact information.

This role requires a background check.

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