Administrative and Operations Analyst (Aviation Project Office)

Job Description

Job Description

Administrative and Operations Analyst (Aviation Project Office)

Candidates should be motivated, organized, and responsive self‑starters capable of managing multiple tasks in a fast‑paced, evolving environment. The selected candidate will serve as an Administrative and Operations Analyst within an Aviation Project Office, providing direct support to executive‑level Division and Branch Chiefs to ensure efficient organizational operations. Responsibilities include coordinating meetings and conference room support, preparing official correspondence in accordance with AR 25‑50, managing travel documentation, and overseeing division operations and task tracking. The candidate must be able to balance competing priorities while consistently meeting all required deadlines. This position requires full‑time, on‑site support at Redstone Arsenal.

Responsibilities

• Independently execute recurring office procedures and perform a broad range of administrative functions in support of Division‑level operational requirements
• Maintain a responsive, collaborative working relationship with executives and staff to support daily operations and organizational priorities
• Communicate urgent or significant issues to Government leadership and carry out directed actions
• Track deliverables and suspense dates, prepare briefings, and liaise with higher headquarters and senior Military and Civil Service personnel to provide status updates
• Monitor progress on ETMS2 taskings and initiatives to ensure timely completion
• Manage weekly Significant Activities reporting, providing concise updates on accomplishments, upcoming events, and action items
• Prepare official correspondence in accordance with AR 25‑50 using Microsoft Office applications
• Coordinate, consolidate, analyze, distribute, and track action items, suspenses, and required responses and briefings
• Support travel planning and execution using the Defense Travel System (DTS) in accordance with the Defense Travel Administrator’s Manual
• Draft documents for review, approval, and signature by senior leadership
• Maintain appointment calendars and manage conference room scheduling
• Support a variety of meetings and conferences, including scheduling, coordination, and facilitation of both in‑person and virtual engagements

Required Skills and Competencies

• Strong attention to detail with the ability to multitask in a fast‑paced environment
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and Outlook
• Strong written and verbal communication skills with the ability to interact professionally with Government and contractor personnel
• Previous experience in a government project office is preferred but not required

Education and Eligibility Requirements

• Bachelor’s degree with a minimum of five years of relevant experience in executive‑level administrative or operations support, staff coordination, or a related role
• U.S. citizenship required
• Active Secret Clearance preferred; candidates eligible to obtain a Secret Clearance will be considered

About TTGI:

People First... Customer Always

TTGI provides an environment that challenges our employees to grow and prosper by supporting their development in five key areas: Future, Fitness, Finance, Family, and Faith. Our behaviors deliver results beyond expectations, for both our employees and our customers.

TTGI provides a strong benefit package that includes Medical, Dental, and Vision Insurance as well as company paid Life Insurance, Long & Short-Term Disability. TTGI provides 401K matching with immediate vesting.

TTGI is an EO employer - Veterans/Disabled and other protected categories