Operations Administrative Analyst

Avion Solutions Inc., an employee-owned company, seeks candidates for a Operations Administrative Analyst to support the Aviation Engine Turbine Program Office. This position is based in Huntsville, AL.

Job Responsibilities/Duties:

• Provides direct administrative and operational support to an O6-level project office within PEO Aviation.
• Distributes PEO AVN taskings via ETMS2. Assists with program briefings, document development, and Milestone Decision Documentation.
• Develops PowerPoint briefings and program communications, including fact sheets, brochures, flyers, posters, and multimedia productions.
• Aids in the preparation and publication of program communications, including technical documents and illustrations.
• Offers basic print support for office operations and assists in event planning and coordination.
• Manages a fast-paced workload, prioritizing tasks and overcoming technical challenges to meet tight deadlines.
• Engages proactively in communication and collaboration within the organization to meet deadlines.
• Serves as a point of contact for Records Management and attends routine project office meetings.
• Involvement in the onboarding process of personnel and maintaining accurate personnel records.
• Ensures compliance with regulations on handling PII data and maintains up-to-date office signage and floor plans.
• Strong written and communication skills with seven different divisions within PM ATE to ensure smooth operation and continuous improvement.
• Other duties as assigned.

Required Experience:

• BA/BS degree
• Up to 3 years of experience
• Experience in providing administrative and operational support within a project office environment, preferably at an O6 level or equivalent.
• Familiarity with the distribution of taskings, possibly through systems like ETMS2 or similar.
• Experience in assisting with program briefings, document development, and Milestone Decision Documentation.
• Proficiency in developing PowerPoint briefings and program communications such as fact sheets, brochures, flyers, posters, and multi-media productions.
• Skill in the preparation and publication of program communications, including technical documents and illustrations, and basic print support for office operations.
• Experience in event planning and coordination.
• Ability to manage a fast-paced workload, prioritize tasks, and overcome technical challenges to meet tight deadlines.
• Proven track record of proactive communication and collaboration within an organization to meet deadlines.
• Familiarity with Records Management and routine project office meeting protocols.
• Experience in the onboarding process of personnel and maintaining accurate personnel records.
• Knowledge of regulations on handling Personally Identifiable Information (PII) and maintaining up-to-date office signage and floor plans.
• Must be a US Citizen and have/able to obtain and maintain a DoD Secret Security Clearance.
• Must be able to travel up to 25% of the time.

Preferred Qualifications:

• Prior experience working within PEO Aviation or a similar military or government project office environment.
• Experience working with multiple divisions, specifically seven different divisions within PM ATE, to ensure smooth operation and continuous improvement.
• Familiarity with the specific requirements of working at Redstone Arsenal in Huntsville, AL, including in-office work mandates and travel requirements.

Equal Opportunity: Avion Solutions, Inc. reaffirms its belief in equal employment opportunity for all employees and applicants. Avion Solutions, Inc. is an Equal Employment Opportunity Employer and a VEVRAA-governed Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities. Avion Solutions, Inc. provides all employees and job applicants equal employment opportunities in hiring and promotion without regard to age, sex, sexual orientation, marital status, race, religion, color, veteran status, genetic information, physical or mental disability, national origin or any other reason prohibited by law.