Purchasing Supervisor (Shorter)

Responsible for meeting corporate purchasing needs through analyzing, planning, executing and controlling purchasing activities. Purchasing activities includes but not limited to budget planning, requisition review, supplier selection, order placement, and follow up. Reports to managing director and supervise department associates. The roles and responsibilities listed are not meant to be all inclusive. The needs of the company may require individuals to perform other functions.

Management duties:

• Understand the roles and requirement of corporate purchasing through management participation.
• Translate corporate goals to department goals and individual targets and objective.
• Plan, implement actions, review and follow up on actions assigned.

Needs & regulation assessment

• Becomes knowledgeable of specific commodity group of material, service, and transportation requirements, their uses and application, their sources of supply and availability, and the price, quality, vendor performance, and market conditions of specified requirements.
• Becomes knowledgeable about laws and regulations that pertain to the procurement of these requirements as they pertain to the delivery and usage of the specified item.
• Becomes knowledgeable about company purchasing policy and local requisition and purchasing procedures and recognizes, coordinates, and communicates required commodities which can be more economically purchased.

Regulate and monitor internal purchasing practice for the assigned commodities.

• Reviews all confirmed commitments received with respect to the overall value to the company as to delivery, price, payment term, and vendor selection quality, so as to report any loss of value to the company both to purchasing and management.
• Communicates purchasing policies and requisition procedures to all requisitions and potential requisitioners in the designated area of responsibility.
• Monitor open Blanket Orders and inform as necessary to requisitioners, appropriate management, purchasing personnel on cost, material availability status and engineering changes. Provide necessary reports summarizing selected purchasing activities relating to the given area of buying responsibility.
• Recommend changes and push as appropriate to corporate management in policies and procedures that enhance the activity of purchasing or enhance the accomplishment of the core business.

Vendor research and issuance of Contract/Blanket Order.

• Initiate vendor contacts for product, vendor profile information and Request for Quotations as required. Update and maintain such records as required.
• Establishes and maintains rapport and business association with suppliers and appropriate salespeople. Direct and procure vendor technical and operation expertise as required to appropriate internal personnel.
• Negotiate, place Blanket Orders, and enter into contracts as necessary for required material and services to ensure timely delivery with maximum company benefit.
• Continuously work with vendors to seek cost improvement ideas and enter into long term cost reduction programs as seen fit.
• Others
• Train and supervise assistance staff.
• Participate in Cross Functional Team and other Corporate functions and assist in other continuous improvement activities.

Support and ensure compliance with current quality and environmental systems.