Litigation Secretary

Job Summary:

The Litigation Secretary will be responsible for providing comprehensive administrative and clerical support to litigation attorneys and partners. This role demands a high level of organization, excellent communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Responsibilities:

• Document Preparation: Prepare, revise, and format legal documents, including pleadings, motions, briefs, and discovery materials, ensuring accuracy and compliance with court rules and deadlines.
• Case Management: Maintain and organize case files, including electronic and paper records, ensuring that all documents are filed properly and accessible when needed.
• Court Filings: Assist with electronic and manual court filings, ensuring all documents are filed on time and in accordance with local, state, and federal court requirements.
• Scheduling: Coordinate and schedule meetings, depositions, hearings, and court appearances, managing the attorneys’ calendars effectively.
• Correspondence: Draft, proofread, and manage correspondence, including emails, letters, and memos, ensuring professional and clear communication.
• Client Interaction: Serve as a liaison between clients, courts, opposing counsel, and other parties, handling inquiries and relaying messages as needed.
• Billing: Assist with billing processes, including time entry, invoice preparation, and expense tracking.
• Research: Conduct basic legal research and gather information relevant to cases, under the guidance of attorneys.
• Office Management: Perform general office duties, including answering phones, photocopying, scanning, and ordering supplies.

Requirements:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in a related field preferred.
• Experience: Minimum of 3-5 years of experience as a litigation secretary or in a similar role within a law firm.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), legal document management systems, and electronic court filing systems.