Administrative & Facilities Coordinator

Administrative & Facilities Coordinator

JOB-10045224

Anticipated Start Date

October 27, 2025

Location

Irving, TX

Type of Employment

Temporary to Hire Role

Employer Info

Our client is a leading biopharmaceutical company specializing in innovative cellular and biologic products that address unmet clinical needs and improve patient outcomes. With decades of experience in human perinatal biologics, both domestically and internationally, the organization is at the forefront of biotechnology innovation.

Joining the team offers the opportunity to be part of a dynamic and rapidly growing company dedicated to advancing science and developing technologies that make a lasting global impact.

Job Summary

We are looking for an individual to join our client’s team as Administrative & Facilities Coordinator. You will be a responsible Administrative Assistant to perform a variety of administrative and clerical tasks with some light duty breakroom cleaning and upkeep of inventories. The duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Job Description

• Answer and direct phone calls for Main phone number.
• Review and update the completed and signed Manufacturing Clean Room cleaning schedules to ensure the cleaning has been completed properly and document any discrepancies
• Organize and schedule appointments to include coordination of external vendors specific to operations such as HVAC Preventative Maintenance, electrical or plumbing vendors
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms with external vendors
• Assist in the preparation of regularly scheduled reports to include daily operation updates and bi-weekly operations reports
• Develop and maintain a filing system for various vendors and projects
• Update and maintain office policies and procedures to include standard operating procedures
• Maintain proper inventory levels and order breakroom, office and first aid supplies and research new deals and suppliers
• Keep breakroom and meeting rooms clean throughout the day which may include light cleaning such as taking out the trash, if too full
• Maintain contact lists to include vendors keeping them in Outlook
• Order food for special occasions such as employee birthdays or town hall meetings.
• Provide general support to visitors
• Act as a point of contact for internal and external clients/vendors
• Weekly Gowning Cleaning Process, as needed by Supply Chain
• Walk to the exterior of the building/suite daily and check for gaps in the foundation seals and any exterior building damage and document any findings

Skills Required

• Atleast 3 years of experience required
• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like computers, printers and copy machines
• Intermediate Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Additional Requirements

• Shift Time: 8:00 AM – 5:00 PM Monday through Friday.

“We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law’.