SSCF Program Coordinator - Virtual Seminar (Hybrid)

Job Description

Job Description

Description:

Job Posting: SSCF Program Coordinator – Virtual Seminar (Hybrid)

Location: Huntsville, AL

Position Type: Full-Time | Hybrid

Salary Range: $60K to $80

Job Description:

We are seeking an experienced Program Coordinator to support the Defense Acquisition University (DAU) – South Senior Service College Fellowship (SSCF) Virtual Seminar. This role provides non-personal executive-level program coordination and administrative support for SSCF Directors, faculty, and Fellows.

The Virtual Seminar Coordinator works independently, uses sound judgment, diplomacy, and tact, and provides proactive support to ensure all administrative and program execution requirements are met. This position requires strong organizational skills and the ability to support senior military/civilian leaders (GO/SES/GS-15 level) in a fast-paced academic environment.

Location:

Hybrid support (Onsite and Telework) to the SSCF Virtual Seminar (aligned to DAU–South, Redstone Arsenal, AL).

Key Responsibilities:

The SSCF Virtual Seminar Program Coordinator provides comprehensive program coordination and executive-level administrative support to ensure the seamless execution of all requirements outlined in the PWS. Working closely with the Virtual Seminar Director and Fellows, the Coordinator operates independently and with consistent professionalism, tact, and clear communication—particularly when engaging senior DoD leaders. Responsibilities include supporting the full class lifecycle from onboarding to graduation: preparing welcome materials, collecting required documentation, ordering curriculum books, coordinating technology requirements, and preparing orientation resources. The coordinator also plans and executes all aspects of virtual graduation events, including invitations, scripts, presentations, speaker coordination, and technical setup. Additional academic support involves coordinating university course registration, tuition, book orders, transcript issues, and managing DAU Teams links.

Throughout the academic year, the coordinator manages guest speaker engagements; conducts market research for seminar presenters; schedules workshops; prepares certificates; supports virtual events; and coordinates photo, audio, and visual requirements. They maintain the master seminar schedule, distribute weekly updates and "Look Ahead" summaries, manage Outlook and Teams calendars, and ensure Fellows receive accurate event details, biographies, and materials. The role includes remote coordination for travel, tours, and joint events such as Gettysburg, Army War College, PACOM/EUCOM, and PMT week; maintaining photo archives; updating SSCF brochures and webpages; and managing alumni communications. Financial support duties include preparing purchase request documentation, tracking expenditures in Excel, and coordinating with DAU budget personnel. The coordinator is also responsible for submitting monthly activity reports and monthly External Speaker Reports through ServiceNOW.

Minimum Qualifications:

•Strong organizational skills, attention to detail, and proven ability to manage multiple concurrent tasks.

•Excellent written and oral communication skills; able to produce professional, error-free documents.

•High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe PDF tools.

•Ability to work independently in a remote environment and maintain professional interactions with senior personnel.

•Ability to manage complex calendars, coordinate events, and support virtual educational environments.

Preferred Qualifications:

•Seven (7) years of administrative/business management experience supporting senior leaders or academic/training programs.

•Experience with travel systems such as DTS or similar automated platforms.

•Experience preparing purchase requests using automated systems

•Experience supporting virtual training, workshops, or executive-level programs.

•Experience with inventory management, books/supplies ordering, or event coordination.