Assistant Project Manager

Job Description

Job Description

Assistant Project Manager

• Manage project documents in the SSI file system and update contract set documents.
• Implement document updates distribution to project stakeholders.
• Review, track, and distribute RFIs; compose RFIs with oversight.
• Process submittals and understand specifications and project plans.
• Interpret construction documents, including drawings and specifications.
• Compose meeting minutes and structure project meeting agendas.
• Assist in developing and distributing bid documents for trade RFPs.
• Track material deliveries against project submittals, quality, and quantity.
• Compose construction status reports with photos and descriptions.
• Develop construction schedules and produce 2–4-week lookaheads.
• Assist in purchasing processes and write basic scopes of work.
• Process project closeout documents and ensure completion.
• Communicate effectively with clients and trades.
• Analyze data and compile reports related to cost, POs, inventory, and scheduling.
• Provide administrative support to the Construction Superintendent.
• Coordinate projects and ensure timely task completion.
• Perform data entry, maintain records, and proofread documents.
• Monitor submission status and report to customers.
• Collaborate to obtain signed Project Status Reports monthly.
• Manage inbound/outbound cost accounting and SOVs.
• Create and maintain PO, submittal/spec, and SO logs.
• Prepare monthly job cost summary reports.
• Coordinate subcontractors and communicate due dates.

Essential Skills

• 2-5 years of experience in commercial/industrial MEP or construction environments.
• Knowledge of commercial construction and remodeling trades.
• Proficient in reading and understanding MEP drawings and schedules.
• Familiarity with project management software including MS Office Suite and MS Project.

Additional Skills & Qualifications

• APM certification from the PMI is preferred.
• Experience with the Resident Management System (RMS) of the U.S. Army Corps of Engineers is preferred.
• Ability to pass a drug screen and obtain a government secret clearance.
• Ability to travel up to 25%.

Work Environment

This in-office position is located in Madison, AL, with a work environment that includes site visits requiring up to 15% travel. The role offers exposure to cutting-edge construction technologies and modern project delivery methods. Enjoy a collaborative culture focused on excellence, accountability, safety, and innovation.

Job Type & Location

This is a Permanent position based out of Madison, Alabama.

Job Type & Location

This is a Permanent position based out of Madison, AL.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00/yr.

• Competitive salary and comprehensive benefits package.
• Opportunity to lead high-impact projects across diverse markets.
• Commitment to professional development, mentorship, and career growth, including certification support (PMP, LEED, etc.).
• Exposure to cutting-edge construction technologies and modern project delivery methods.
• Stability through long-term client partnerships and repeat work.
• A collaborative culture built on excellence, accountability, safety, and innovation.

Workplace Type

This is a fully onsite position in Madison,AL.

Application Deadline

This position is anticipated to close on Nov 20, 2025.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] for other accommodation options.