Executive Assistant (Fully Remote)

Job Description

Job Description

Salary: $40,000/year

All positions are 100% remote.

We are currently hiring in the US,with the exception of Alaska, California, Colorado, the District of Columbia, Hawaii, Illinois, Iowa, Maine, Massachusetts, Michigan, Minnesota, Montana, New Hampshire, New York, North Dakota, Ohio, Oregon, Rhode Island, South Dakota, Washington State, and Puerto Rico.

Our Executive Assistants are bridge builders and administrative professionals with a strategic focus. They fully understand the internal abilities of the team and are adept at listening to client needs and connecting the two for a solution.

THE COMPANY Delegate Solutions was founded by Emily Morgan, an entrepreneur with an innate heart for supporting entrepreneurial leaders. Our team shares these core values and lives them out each day in our work. Our collective mission is to help reshape the culture of the traditional workforce by providing entrepreneurs with strategic workforce options to help them grow more efficiently and effectively. This means you are always surrounded by a professional team of supportive, knowledgeable, dedicated help!

WHY DELEGATE? Delegate Solutions is a woman-owned company with a hard-working and self-motivated team. We offer premium-level fractional executive assistant services. We tackle their distracting to-dos; create a strategic delegation plan for meeting their goals; and fully manage the virtual team assigned to their projects. At Delegate Solutions, we support each person's unique abilities and work collaboratively as a team to help each other grow. We create freedom for people to do what they love and have a big impact!

Our Core Values are:

• Innate Spirit of Helping Others - We are intentional and thoughtful when giving help and support. We step in anywhere we know that we can add value
• Enthusiasm for Excellence - We bring more than just a positive attitude; we invest our time and energy and develop a genuine enthusiasm for the clients that we work with and their businesses
• Support and Respectfully Challenge One Another - We create an environment where we encourage support and respectfully challenge one another to make our most impactful contribution as teammates
• We Do What We Say - We proactively create a culture of accountability that produces alignment and results amongst our team and for our clients
• Professional Authenticity - We believe in solution-oriented, thoughtful feedback. We give and receive information in an open, honest, and gracious way

Job Functions:

• Deliver the highest level of executive support, task management, and project management to our clients
• Attend and notate weekly planning and accountability calls
• Support multiple clients, personalities, deadlines, and priorities throughout the day
• Proactively build and manage deep, long-term relationships with our clients and act as their trusted resource and support asset
• Must be able to toggle daily between multiple clients and a diverse set of projects
• Enhance our client's effectiveness by helping to identify ways to make their businesses operate more efficiently and help free up their time via delegation strategies by utilizing our Delegate Methodology
• Assist in keeping the client focused and organized on key business initiatives and goals
• Maintain an understanding of the nuances of each client's needs and manage the flow of work that the organization provides for a client
• Create processes for inbox, scheduling, project management, delegation strategy, action plans, and action plan progression
• Responsible for all oversight of client time/usage
• Represents the Delegate brand according to the guidelines and mission established
• Updates job knowledge by participating in team building activities, commitment to continuing education opportunities related to our industry
• Comfortable working collaboratively in teams and available throughout the day during normal business hours.

Key Competencies Skills/Qualifications:

• Enthusiasm for supporting growing business owners
• Strong work ethic
• Exceptional communication skills
• Strong technical background
• Delegation and process improvement experience
• Critical thinking and problem-solving
• Project coordination and time management
• Ability to prioritize several initiatives and tasks
• Administrative writing and scheduling
• Organization and time management
• Knowledge of travel logistics
• An excellent learner with the ability to understand, and execute complex written and verbal instructions
• Experience in a virtual work environment
• Relationship management; specifically building long-term relationships
• Strong working knowledge of Microsoft Office/365 and Google Workspace
• Proficient with video conferencing (Zoom, Teams, etc.)
• Must have own computer with antivirus software and reliable high-speed internet connection
• Must be fully available M-F from 9 am - 5 pm ET

Delegate Solutions is an Equal Opportunity Employer

Benefits: PTO, Health Insurance Plan, 401k, Short-Term / Long-Term Disability Insurance, Supplemental Life Insurance, 100% Work from Home

Salary: $40,000 annually, salaried

If you would like the opportunity to be part of a close-knit, results-oriented company with a responsible, transparent, and healthy leadership team environment, apply to Delegate Solutions today!