Executive Assistant

The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring all operations align with our strategic objectives. The Executive Assistant will handle a variety of tasks, allowing our leaders to focus on executing the company’s vision and strategy.

• Manage executive calendars, scheduling meetings and coordinating appointments.
• Prepare and edit emails, correspondence, reports, and presentations.
• Handle confidential information with discretion.
• Organize and maintain files and records.
• Arrange travel plans, itineraries, and accommodations.
• Act as a liaison between executives and internal/external stakeholders.
• Assist in project management and follow-up on pending matters.
• Research and gather information to assist with decision-making.
• Demonstrate project management and multitasking skills with a keen awareness of timeliness.
• Ability to learn and master new technology-based applications and tools. 
• An ability to effectively communicate with all levels of management and staff in an organization, both internally and externally. 

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and office management systems.
• Calendar management

• Microsoft Office Suite
• Project management
• Travel coordination
• Document preparation
• Communication skills
• Confidentiality management

  The position is based in Office located in Birmingham, Alabama

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of experience as an Executive Assistant or in a similar role.
• Exceptional organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite and office management systems.

• Prior experience in construction or fabrication manufacturing facility
• Prior Paralegal experience a plus

Not all aspects of the job are covered by the description – may require other duties as assigned.

Job may change over time in accordance with business needs.

Job description does not guarantee employment.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, high or precarious places, fumes or airborne particles, outside weather conditions, extreme heat or cold, wet and/or humid conditions, toxic or caustic chemicals, and risk of electrical shock and vibration. The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle or feel, reach with hands and arms, and talk and hear. The employee is occasionally required to climb or balance, stoop, kneel, bend, crouch or crawl, and smell. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Affirmative Action /EEO Statement

Company is a Federal VEVRAA contractor, and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. Company will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status (In IL - sex, including same sex, ancestry, order of protection status, physical or mental disability, military status, pregnancy, unfavorable discharge status, genetic information), (In IA - gender identity), (In CA - gender identity or expression, and genetic information) or any other category protected by federal, state or local law.

Limitation and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of the minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Company is an EEO/AA employer M/F/D/V. It is the Company's policy to provide equal opportunity for all qualified persons and to prohibit discrimination on the basis of race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity, citizenship status, or any other legally protected status. We maintain a drug-free workplace and reserve the right to perform substance abuse testing as needed.