Administrative Assistant (Battery Plant)

Administrative Assistant (Battery Plant) Location Vance, AL :

PURPOSE:

Under general supervision, this position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Senior Manager of administrative details.

RESPONSIBILITIES:

• Execute or initiate implementation of administrative practices and procedures determined by, or in conjunction with others.
• Prepare and check agenda for meetings, attending staff and/or conference meetings as directed and prepare the minutes of the meetings as required.
• Perform administrative functions required by the Senior Manager in the execution of his/her duties.
• Provide knowledge and assistance to the other staff members in order to assist smooth operations.
• Perform filing of company information for the Logistics and Purchasing department or forwards the records to the appropriate personnel for filing.
• Communicate information between the Senior Manager and staff members verbally and/ or in writing.
• Prepare and coordinates the flow of communication from the Logistics and Purchasing department within the different departments, staff and/or external allied organizations and entities.
• Arrange for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested.
• Contact and communicate with German counterparts and executive offices.
• Coordinate worldwide travel schedule for the Senior Manager, as well as, coordinating the Senior Manager's calendar in order to facilitate important dates, eliminate potential conflicts and allow time for normal duties.
• Coordinate Senior Manager's activities with regards to special ceremonies, events and international visitors.
• Act as ongoing and main contact person to German plants/headquarters, especially in the absence of the Senior Manager
• Prepare presentations as needed for the Senior Manager
• Perform safe work practices and participate in trainings and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards and laws. Report all unsafe acts, unsafe conditions, and injuries to supervisor or Human Resources.
• Work safely 100% of the time.
• Perform other duties as required.

QUALIFICATIONS:

• Associate's degree in Business Administration, or a related field of study OR the equivalent combination of education and/or years of relevant working experience.
• Five (5) years professional experience in an Administrative Assistant function

REQUIRED SKILLS:

• Good language skills in German
• Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information.
• Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Excellent Power Point and Excel skills required.

PHYSICAL REQUIREMENTS:

• Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.
• Must be able to understand and comply with all relevant safety practices.

FLSA STATUS/WORKING SCHEDULE :

• Schedule: Day Shift
• Core Hours: 6:00 am - 3:00 pm / Monday - Friday
• Weekly Overtime: As Needed
• Weekend Work: As Needed
• Travel: None
• Assignment Start: ASAP
• Assignment End: 1 year

DISCLAIMER:

This is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any

SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.

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