Office Manager / Accounting Specialist (Part-Time)

Job Description

Job Description

About Us:

We are committed to operational excellence and are looking for a highly organized and detail-oriented individual to join our team in a part-time capacity. This is an excellent opportunity for a skilled accounting professional who also enjoys managing daily office functions.

Position Overview:

We are seeking an experienced Office Manager / Accounting Specialist to support our financial and administrative operations. This role is part-time, requiring 25 to 30 hours per week, across 3 to 4 days , and must be performed onsite — no remote work permitted .

The ideal candidate is dependable, self-motivated, and has strong proficiency in QuickBooks Desktop and ADP Payroll , along with a solid foundation in accounting and office management.

Primary Responsibilities and Duties:

General Overview:

• Maintain smooth day-to-day office operations
• Assist in organizing financial workflows and documentation
• Handle confidential data with the utmost integrity

Accounting Responsibilities:

• QuickBooks Desktop: Enter data and prepare general ledger entries, maintain support records, and verify accuracy
• Bank/Credit Card Reconciliations: Perform daily and monthly reconciliations for multiple accounts
• Accounts Payable: Enter vendor invoices, prepare weekly payments, and reconcile vendor accounts
• Accounts Receivable: Invoice customers, apply and record payments, and reconcile customer accounts
• Payroll: Process weekly payroll through ADP , including recording journal entries
• Sales Tax: Calculate, prepare, and remit monthly sales tax returns and payments, and post related journal entries
• Reporting & Deposits: Handle daily reports, cash handling, and prepare/complete bank deposits
• Execute additional accounting and organizational tasks as needed

Qualifications:

• Relevant experience in accounting and office management
• Must be experienced in QuickBooks Desktop and ADP Payroll
• Solid understanding of accounting principles and procedures
• Proficiency in Microsoft Excel and general computer literacy
• Strong organizational skills and attention to detail
• Ability to work independently, prioritize tasks, and meet deadlines
• High level of integrity and discretion with confidential information

Schedule & Availability:

• Part-Time: 25 to 30 hours per week
• Schedule: 3 to 4 days per week (flexible within business hours) ( MONDAYS ARE REQUIRED – Other days are flexible
• Onsite Required: This is an in-office position only — remote work is not available