Bookkeeper

Job Description

Job Description

BAP AGENCY

BOOKKEEPER

*This position is part-time, 10-20 hours per week, with the potential to become full-time in the future.

JOB SUMMARY

The Bookkeeper is responsible for managing the day-to-day financial activities of BAP Agency to ensure timely, accurate, and ethical accounting practices. Reporting directly to the President & CEO, this position maintains the agency's financial records, processes invoices and payments, and provides requested financial reports to the Operations & Technology Director. The Bookkeeper plays an essential role in maintaining the company's financial health, reputation, and relationships with vendors and clients.

The individual in this position upholds BAP Agency's standard of excellence by ensuring accuracy, integrity, and accountability in all financial processes, supporting a smooth, transparent, and trustworthy flow of financial information throughout the organization.

EDUCATIONAL QUALIFICATIONS

- Associate's or Bachelor's degree in Accounting, Finance, or related field preferred. Equivalent experience in bookkeeping or financial administration will be considered.

EXPERIENCE QUALIFICATIONS

- 3-5 years of experience in bookkeeping, accounting, or financial administration.

- Demonstrated proficiency in accounts payable, accounts receivable, and reconciliations.

- Experience maintaining general ledgers and managing small business financial records.

- Prior experience with QuickBooks required (desktop or online).

OTHER QUALIFICATIONS

- Strong proficiency in spreadsheets (Excel or Google Sheets) for financial reporting and tracking.

- Strong working knowledge of Google Suite (Docs, Sheets, Drive).

- High attention to detail and accuracy.

- Strong organizational and time management skills.

- Must demonstrate professionalism, confidentiality, and integrity at all times.

- Ability to work independently, manage competing priorities, and meet deadlines.

- High level of discretion and trustworthiness with sensitive financial information.

ESSENTIAL FUNCTIONS

- Manage day-to-day bookkeeping tasks, including recording transactions, processing invoices, and reconciling accounts.

- Ensure all bills are paid promptly and vendor relationships are maintained with professionalism and respect.

- Generate and send client invoices; monitor payment status and follow up as needed to ensure timely collection.

- Maintain accurate financial records, both digitally and in secure physical storage, ensuring all documentation is properly filed.

- Provide financial reports and summaries to the President as requested, including for affiliated companies as applicable.

- Alert the Operations & Technology Director and President to any financial discrepancies, cash flow concerns, or unusual activity.

- Support preparation of financial data for review by accountants or external partners as needed.

- Track recurring expenses, vendor contracts, and renewals to ensure financial obligations are met.

- Maintain confidentiality and compliance with financial and organizational policies.

- Continuously seek opportunities to improve financial recordkeeping efficiency and accuracy.

WORKING CONDITIONS / PHYSICAL REQUIREMENTS

- Work is primarily performed in an office setting using computers and financial software.

- Must be able to sit for extended periods while performing data entry and financial review.