Intake Coordinator

Intake Coordinator / Legal Assistant Is engaging with people your superpower? Are you ready to bring your organizational skills and vibrant personality to a modern law firm that values creativity, teamwork, and helping others? We're on the hunt for a dynamic Receptionist and Legal Assistant who can juggle tasks with a smile and help keep our office running smoothly! As the welcoming face of our law firm, you'll play a pivotal role in creating positive first impressions. While managing phone calls is a key part of your duties, your role will quickly expand to encompass a variety of responsibilities. We are looking for a friendly and cooperative individual who excels in customer service, enjoys assisting others, and has outstanding listening skills. This position requires keen attention to detail and a dedication to delivering high-quality work. You will thrive in a supportive team environment where collaboration and guidance are essential. Our management team is committed to providing full support and encouragement. Professional growth and advancement are available to those interested and willing. Responsibilities:

• Act as the initial point of contact for clients and visitors, both in person and over the phone.
• Create a welcoming environment by greeting everyone with a sincere smile and enthusiasm.
• Listen attentively and empathetically to address inquiries and concerns effectively.
• Collaborate smoothly with team members and maintain a strong focus on customer service.
• Pay meticulous attention to detail, ensuring consistently accurate work.
• Adapt to changes in work responsibilities with ample time for learning and practice.
• Make decisions in collaboration with the team and supervisors, particularly when under time constraints or facing evolving situations.
• Provide administrative support and manage tasks efficiently to ensure the smooth operation of the law firm.

Qualifications:

• Strong interpersonal skills with a genuine enthusiasm for interacting with people.
• Excellent customer service skills, consistently going the extra mile to help others.
• Exceptional listening skills and the ability to be empathetic and understanding.
• A collaborative mindset with the ability to work well within a team.
• High attention to detail and a commitment to delivering top-quality work
• Comfort working under close supervision in a stable and secure team environment.
• Flexibility to adapt to changes in work structure and responsibilities.
• Ability to make decisions in consultation with the team and supervisors when under pressure.
• Proficiency in administrative tasks and the ability to handle them efficiently.
• Previous experience in a receptionist or customer service role is preferred.

About Company: Outside Chief Legal LLC (OCL) is the newest brand of partner operative. OCL provides preventive, solution-oriented legal services combined with business acumen aimed at supporting overall strategies and missions for companies that do not have legal counsel in either a General Counsel (GC) or Chief Legal Officer (CLO) format. These growing organizations are typically family-run, limited liability companies, and smaller organizations that also seek C-suite legal protection combined with creative and pragmatic solutions to bottom-line challenges and the opportunities they may create. OCL also provides outside counsel, expertise, and support to in-house counsel and legal departments. We serve as strategic business partners, merging legal and business strategies to offer innovative business solutions with the best interests of the business and its owners always our objective.