Procurement Contract Administrator

Job Description

Job Description

Procurement Contract Administrator

"Bring your procurement expertise to a team where your skills will support growth, accountability, and operational excellence."

Department: Tribal Accounting
Position Status: Regular Full-Time
Supervisor Role: No
Closing Date: Tuesday, August 25, 2026 @5:00 p.m.

Join Our Mission:
The Poarch Creek Indians place a high value on individuals who share our commitment to community, tradition, and progress. As Alabama's only Federally Recognized Native American Tribe, we take pride in a history that spans generations and is deeply rooted in resilience and cultural heritage. Our mission is to uplift the lives of our Tribal Members, preserve our traditions, and drive innovation for a thriving future. If you are passionate about serving with purpose and authenticity while fostering trust, unity, and growth, we welcome you to join us on this meaningful journey.

About the Role:
The Procurement Contracts Administrator is a professional staff member responsible for administering procurement activities and managing the full lifecycle of contracts for tribal government departments and programs. This position coordinates competitive solicitations, contract development, vendor compliance, contract monitoring, and procurement reporting while ensuring compliance with tribal policies, federal regulations, grant requirements, and applicable laws. This job description is not an all-inclusive list of the duties and responsibilities of this position. PCI Employees are expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs and departmental objectives, as assigned.

Professional Staff of the Poarch Creek Indians will consistently demonstrate the abilities to influence, innovate, flex their style, and problem solve along with a strong commitment to embodying the core values of the Poarch Creek Indians, which include Perseverance, Opportunity, Accountability, Respect, Culture, and Honesty.

Key Responsibilities:

• Oversees procurement and contract administration activities to ensure compliance with tribal, federal, and state regulations.
• Coordinates purchasing for goods, services, construction, and professional services.
• Manages bid solicitations, RFPs, RFQs, vendor evaluations, and competitive procurement processes.
• Reviews purchase requests and determines appropriate procurement methods.
• Administers contracts, amendments, renewals, and change orders while monitoring performance and compliance.
• Maintains procurement records, contract management systems, and audit documentation.
• Builds and maintains positive relationships with vendors, suppliers, and contractors.
• Assists with contract negotiations, dispute resolution, audits, and process improvements.
• Prepares procurement and contract reports, analyzes spending trends, and supports internal control compliance.
• Maintains confidentiality of sensitive procurement and contract information.
• Monitors procurement performance, vendor metrics, and procurement cycle times.
• Identifies opportunities for cost savings and operational improvements.
• Prepares reports for leadership, committees, and auditors.
• Provides procurement training and guidance to departments and staff.
• Performs other related duties as assigned.

Core Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration or related field required.
• Four (4) years of experience in procurement and contract administration, with the qualifying experience obtained within the past six (6) years required, preferably with a local, state, federal or tribal government agency.
• Ability to work odd and irregular hours, as needed.
• Must successfully pass the required criminal and character background check.
• Ability to travel and participate in required training, leadership development, and other events.
• Ability to perform all duties and responsibilities of this position adequately and successfully.

Essential Competencies:

• Ensures work is completed accurately, efficiently, and on time.
• Identifies opportunities to improve processes, practices, and policies.
• Adapts communication style to effectively engage diverse audiences and situations.
• Demonstrates strong problem-solving skills by identifying root causes and overcoming obstacles.
• Builds positive relationships with individuals from diverse backgrounds and serves as a professional role model.
• Maintains the trust and confidence of program participants while promoting cultural awareness and respect.

Total Rewards Package:
We offer a comprehensive and competitive benefits program including:

• Medical, dental, vision, life insurance and voluntary benefits
• Paid time off and paid holidays
• Employee Assistance Programs (EAP)
• 401(k) with employer match
• Performance bonuses and COLA increases

Preference will be given in accordance with Title 33 (Tribal Employment Rights) of the Tribal Code/DFWP.

INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:

In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian

In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian

In order to receive preference, the appropriate documentation must be submitted.

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