Training Coordinator/ Administrator

Job Description

Job Description

Title: Training Administrator/Coordinator

Location: Anniston, AL

Pay Range: $34-37/HR

Duration: Temp to hire

This is for a big military/defense manufacturing company. APPLY NOW!!!

Summary:

As a member of the Training Team, you’ll join a collaborative group of professionals dedicated to supporting workforce development through high-quality, well-coordinated training experiences. This role is essential to the smooth execution of training events and programs and involves scheduling, recordkeeping, communication, and day-of-session logistics. The person we seek is passionate about the learner experience, brings a positive attitude to the team, and thrives on creating structure and clarity. The chosen candidate is a proactive communicator who can manage multiple priorities, collaborate cross-functionally, and anticipate the needs of facilitators and participants alike.

Key Responsibilities:

Training Coordination & Scheduling

• Schedule and coordinate in-person and virtual training sessions, workshops, and computer lab reservations.
• Manage training room logistics, including setup, equipment needs, materials, and technology coordination.
• Support the functional areas and vendors by preparing materials, rosters, supplies, and job aids.
• Monitor and maintain the training calendar, avoiding scheduling conflicts and ensuring visibility across teams.
• Coordinate and distribute site-wide training communications, including updates, announcements, and reminders to ensure employees are informed about upcoming sessions, changes, and key learning initiatives.
• Coordinate printing, material prep, meal and refreshment ordering, or room setup in advance of training delivery for functional areas and external vendors.

Coordinate and Facilitate New Hire Orientation

• Maintain participant lists, send calendar invites, confirm attendance, and follow up as needed.
• Serve as the primary contact for participant inquiries, ensuring timely responses and support.
• Distribute pre-training communications and post-training feedback forms.
• Track and follow up on training evaluation results and share insights with relevant stakeholders.
• Maintain accurate training records, certifications, and completion data in the Learning Management System (LMS) and other platforms.
• Run regular reports to track compliance, participation, and training status.
• Ensure documentation meets internal policies and regulatory compliance requirements.

Skills Required: Strong organizational and time management skills, with attention to detail.

• Proficiency in Microsoft Office Suite (M365, Excel, Outlook, PowerPoint, Word).
• Proficiency in with Learning Management Systems (LMS) and tracking tools.
• Excellent written and verbal communication skills.

Experience Required years of experience in a training coordination, administrative, or scheduling role.

Experience Preferred: Experience in safety, manufacturing, or corporate training environments.

• Familiarity with e-learning tools or virtual delivery platforms (e.g., Zoom, Teams, WebEx).
• Prior experience working with facilitators, vendors, or external training providers.
• Education Required: Associate’s or Bachelor’s degree in Business Administration, Human Resources, Education, or related field, or equivalent experience.