Accounts Payable Specialist

Full-time

Description

Job Title: Accounts Payable Specialist

Status: Non-Exempt

Reports to: Accounting Supervisor

About Martin Inc.

Founded in 1934 and headquartered in Florence, AL, Martin offers a wide variety of products and services in Industrial, Safety, Integrated Supply and Fastening – all uniquely designed to help companies operate better. Martin is a member of Affiliated Distributors, the Industrial Supply Association, National Association of Wholesalers, the National Fasteners Distributor Association, and the Global Sourcing Alliance. For more information, visit

Summary:

The Accounts Payable Specialist plays a crucial role in ensuring accurate and timely processing of vendor invoices and payments. In this role, you will be responsible for efficiently managing the accounts payable function, verifying invoices, reconciling purchase orders, and maintaining vendor records. Your attention to detail, strong organizational skills, and proficiency in accounting software will contribute to the smooth operation of the accounts payable process.

Key Responsibilities:

• Sort and scan incoming invoices, ensuring proper documentation and record-keeping.
• Conduct thorough audits of invoices against purchase orders, identifying discrepancies and resolving issues in a timely manner.
• Prepare and mail accounts payable checks, adhering to payment terms and vendor agreements.
• Create and maintain supplier accounts, including accurate and up-to-date supplier information in the system.
• Monitor the accounts payable email inbox, promptly reviewing and processing invoices.
• Enter a high volume of invoices into the accounting software with a focus on accuracy and attention to detail.
• Assist in completing new supplier credit applications and ensuring necessary documentation is obtained.
• Answer phone calls and address inquiries related to accounts payable, providing excellent customer service to internal and external stakeholders.
• Open and distribute mail, ensuring timely processing of invoices and correspondence.
• Clear aged receipts and reconcile outstanding balances to maintain accurate accounts payable records.
• Collaborate with the Accounting Supervisor and team members on special projects and process improvements as assigned.

Requirements

• 1-3 years of experience in accounts payable or a related financial role.
• Proficiency in accounting software for invoice processing and payment management.
• Intermediate-level proficiency in Excel, including performing data analysis and using formulas for calculations.
• Strong 10-key data entry skills with a focus on speed and accuracy.
• Basic knowledge of general accounting principles and practices.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and commitment to maintaining accurate financial records.
• Effective communication skills, both verbal and written.
• Ability to work independently and collaboratively as part of a team.
• High level of integrity and professionalism when handling sensitive and confidential information.

What makes Martin Different: As a family-owned business, we prioritize our employees' well-being and understand the importance of work-life balance. Some of our benefits that set us apart are:

• Our low-cost, low-deductible individual and family healthcare plans
• 8 paid holidays
• Weekly Pay

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

Monday-Friday

8:00 am - 4:30 pm

Full-time

No Weekends

Salary Description

$17-$18 per hour, Bonus Available