Assistant Project Manager

Position: Assistant Project Manager
Location: Mobile, AL
Pay Rate: $26–$35/hr DOE

Overview
Genesis is seeking a detail-oriented and motivated Assistant Project Manager to support the successful execution of commercial construction projects. This role plays a vital part in coordinating materials, schedules, subcontractors, and documentation to ensure projects are delivered on time, within scope, and in alignment with internal financial and operational standards. The APM acts as a key liaison among internal teams, vendors, installers, and customers across both the door/hardware and electronic security integration sectors.

Essential Functions

• Support Project Managers with material procurement, tracking, and alignment with project timelines and construction schedules.
• Coordinate with vendors, manufacturers, and internal procurement to ensure accuracy and timely delivery of materials.
• Assist in organizing and managing project documentation, including submittals, RFIs, change orders, and closeout packages.
• Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes and deadlines.
• Communicate proactively and professionally with general contractors, customers, suppliers, and internal departments.
• Process change orders based on customer direction and field conditions; ensure pricing and documentation accuracy.
• Create and maintain sales orders, fabrication work orders, and delivery schedules per internal processes.
• Conduct job site visits as needed to support installation teams, verify field conditions, and help resolve site-specific issues.
• Support collections efforts by coordinating with project teams and clients regarding outstanding invoices or payment concerns.
• Prepare and submit all required project closeout documentation, including O&M manuals, warranties, and as-built records.
• Maintain organized and audit-ready project files and documentation.
• Perform other duties as assigned to ensure project success and customer satisfaction.

Minimum Qualifications

• High school diploma or equivalent; some college coursework in business or construction management preferred.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Strong written and verbal communication skills for customer and internal coordination.

Knowledge, Skills, and Abilities

• Excellent organizational and time-management abilities, with the capacity to multitask and prioritize effectively.
• Strong attention to detail and reliable follow-through on assigned tasks.
• Self-motivated, proactive, and resourceful in solving problems and coordinating project activities.
• Good mathematical and analytical skills for evaluating specifications and pricing.
• Basic understanding of commercial construction processes—especially doors, hardware, access control, and security systems—preferred.
• Familiarity with ERP, project management, or quoting software (e.g., Comsense, Procore, or similar) is a plus.