Department Administrative Coordinator (ASC II)

: Job no: 535248 Work type: Staff Location: Fresno Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time Position Description

Department Administrative Coordinator (Administrative Support Coordinator II)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,681 - $3,900 per month

Full CSU Classification Salary Range: $3,681 - $6,034 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general supervision of the Department Chair, the incumbent provides the full range of complex administrative and clerical functions in support of the mission of the Department and the University. The incumbent works closely with the Department Chair, assuring that all administrative requirements are completed in a timely manner and faculty obtain classroom support for effective instruction, and that students are supported. The incumbent assists with financial, programmatic and administrative support for general office operations.

The incumbent plans and executes a variety of large scale, complex projects involving coordinating and providing clerical and administrative support functions, at times handling complex and confidential information. Projects involve a wide range of problems requiring use of reason and judgment, interpretation of policies, contact with individuals at all levels of the University and individuals on and off-campus with full accountability for workflow and completion of the work assigned.

Key Qualifications

• Perform standard business math, track and maintain financial records and budget balances o Provide lead work direction to support staff.
• Establish and maintain effective working relationships within and outside the university, including those at a higher level and those sensitive or confidential in nature, and serve as a liaison for the unit to other academic departments.
• Address problems and develop practical, thorough, and sometimes creative solutions.
• Work independently and use sound judgment and discretion in establishing effective business processes and meeting deadlines.
• Independently organize and prioritize multiple work assignments and projects o Use and quickly learn new office support technology systems and software packages.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• High school program, technical/vocational program, or their equivalents
• Four years of progressively responsible experience in general office clerical work.
• Strong experience and proficiency in the use of office software packages including Microsoft Word and Excel

Department Summary

The Department of Criminology at Fresno State provides undergraduate and graduate education in Criminology and Forensic Behavioral Sciences for students planning professional careers in the criminal justice field. The program is diversified and integrated, reflecting the wide range of employment opportunities in the field, including direct service and administration in Corrections, Forensic Behavioral Sciences, Law Enforcement and Victimology.

Deadline & Application Instructions

Applications received by February 7, 2024 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [email protected].

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Jan 17 2024 Pacific Standard Time Applications close: Feb 07 2024 Pacific Standard Time