Receptionist - BTC

Receptionist – Birmingham Training Center (BTC)

NHS Management, LLC | Birmingham, AL

Job Summary

NHS Management, LLC is seeking a professional, organized Receptionist for our Birmingham Training Center (BTC) . This position serves as the first point of contact for employees, visitors, and vendors attending corporate trainings and meetings.

The Birmingham Training Center is a professional corporate training environment that hosts meetings, education sessions, and corporate staff throughout the week. The Receptionist plays an important role in creating a welcoming and organized experience for all guests while supporting daily administrative and operational needs.

The ideal candidate will demonstrate strong proficiency in Microsoft Office, exceptional attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

1. Greet employees, trainees, vendors, and visitors in a professional and welcoming manner
2. Answer and route incoming phone calls using a multi-line phone system
3. Direct visitors to appropriate classrooms, offices, and departments
4. Assist with preparation and coordination for training sessions and corporate meetings
5. Order lunch and assist with setup for large meetings and training events
6. Order and maintain office and training center supplies
7. Keep kitchen and common areas stocked, organized, and presentable
8. Ensure copy machines are stocked with paper and basic supplies
9. Assist with name badges, training materials, and meeting preparation
10. Maintain and update internal records, directories, and systems as needed
11. Provide general clerical, front desk, and administrative support to the training center and corporate staff

Qualifications

1. High school diploma or equivalent required
2. Prior receptionist, administrative, or front desk experience preferred
3. Strong proficiency in Microsoft Office (Outlook, Word, and Excel) required
4. Excellent attention to detail and strong organizational skills
5. Ability to manage calendars, documents, and professional correspondence
6. Ability to operate office equipment (multi-line phone, copier, printer, etc.)
7. Excellent communication and customer service skills
8. Ability to multitask and prioritize responsibilities in a fast-paced environment
9. Reliable attendance and dependable work ethic
10. Must be at least 18 years of age
11. Must be able to speak, read, write, and understand English

Physical Requirements

Ability to sit for extended periods with occasional standing and walking.

Compliance

Must comply with all company policies, HIPAA/privacy standards, and regulatory requirements.

Preferred Background

This role is ideal for candidates with experience in:

1. Corporate offices
2. Training centers or conference environments
3. Administrative or executive support roles
4. Professional service offices
5. Hospitality front desk or guest services roles

Application Note

Candidates may be asked to demonstrate basic Microsoft Office proficiency and attention to detail during the interview process.