Administrative Support- Legal

Are you looking to join a supportive, collaborative team environment with opportunities to learn and grow within the legal field? We are seeking a polished, detail-oriented, and dependable Legal Receptionist/ Administrative Assistant to join our client's team. As the first point of contact for the firm, you will play a critical role in shaping our clients' experience and maintaining the daily workflow of the office.

The ideal candidate possesses exceptional communication skills, a high level of professionalism, and the ability to handle sensitive information with absolute discretion. You will balance traditional receptionist duties with essential legal administrative support.

• Updated resume is REQUIRED
• Prior legal or other professional corporate experience preferred
• Familiarity with legal terminology or legal case management software
• Superior organizational skills and sharp eye for detail
• Excellent verbal and written communication skills with a polished, professional demeanor
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and a comfort level learning new software quickly
• Strict understanding of and committment to maintaining client confidentiality and professional ethics
• High school diploma or equivalent (Associate's or Bachelor's degree is preferred)

Please submit your resume for interview consideration.

salary: $18 - $20 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

Greet clients, opposing counsel, and visitors upon arrival. Manage a multi-line phone system, screen and route calls efficiently, take detailed messages, manage firm's general email inbox. Maintain the firm's calendar, sort, scan, and distribute incoming mail and courier packages. Handle outgoing mail, certified letters, and legal courier deliveries. Maintain both physical and electronic filing systems using proprietary software, ensuring documents are accurately logged, organized, and easily retrievable. Keep reception area, conference rooms, and kitchen clean and stocked. Monitor and order office supplies as needed. Assist with basic billing tasks such as processing client payments, scanning expense receipts, or sorting invoices.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Legal
• Administrative Duties
• Scheduling Appointments
• Maintaining Calendars
• Organization
• Prioritizing
• Working Independently
• Answering Phones
• Oral Communication
• Written Communication
• Decision Making
• Problem Solving
• Microsoft Office
• Google for Business Suite

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.