Accounting Specialist | The Beach Club

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Training & development
• Vision insurance

THE BEACH CLUB ACCOUNTING SPECIALIST
Summary: The Accounting Specialist is responsible for verifying and processing all incoming invoices from each department to insure payment is made in a timely manner.

Job Duties:

• Daily Yardi Export File Generating and Formatting
• Process Payables for Recurring agreements (Quadient, Century Link, IQWare, Wilsco, RCI, Verizon, Great America, DexImaging, AT&T, Yardi, PNC)
• Assisting with Accounts Payable: invoicing, Pos, Workorders
• Process payments via check/Avid and provide reports to Controller
• Order Office Supplies, Paper Products and Amazon Orders for Accounting
• Oversee Amazon Company Management Account
• Monthly Credit Cards Reconciling Team Members Charges and Statements
• Troubleshooting Credit Card fails, declines and errors for Company Cardholders
• Credit Card Receipts Collect and Review
• Reconcile Daily Credit Card Transactions for outlets
• Rotate processing n/audit on weekends/holidays
• Accounting Safe Audit Count (Monday & Friday)
• Monitor Cash Supply. Call in and pick up change orders from the bank as needed.
• Change Orders and PCRs from other departments
• Cash Auditing for both Property Outlets
• Bank Deposit Drops
• UPS, FedEx Drop Offs
• Catering Organize BEOs and audit charges and calculations
• Catering Events Audit Consumption and reconcile to Consumption Reports
• Catering Events Contact Bride or Contact for Event for introduction and Collect Deposit
• Catering Events Collect Balance for Rooms 30 days prior to Event, and any Other Catering Event is three days prior.
• Catering Reconciling Accounts
• Catering Creating Receipts and Invoice.
• Financials Analysis as assigned
• GL Research and Assist Managers with GL expense questions
• Special Projects assigned by Assistant Controller

Required Skills:

• minimum of two years Accounts Payable experience required; 2-4 years A/P and Accounting experience preferred
• Good problem-solving abilities with strong customer service orientation and excellent analytical, communication, and business acumen skills.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Intermediate to advanced computer skills to work in Microsoft Office such as- Excel, Word, PowerPoint and Property management software a plus.
• Must be able to work independently and be organized.
• Excellent verbal and written communication skills required
• Excellent customer service skills required

Physical Requirements

• Ability to sit at a computer/phone for entire shift
• Ability to lift/move up to 20 lbs
• Ability to work in a busy environment