Assistant Buyer / Procurement Specialist
- Source and purchase seafood raw materials, packaging, ingredients, and plant supplies in alignment with production schedules and inventory targets.
- Obtain and compare quotes, negotiate pricing, and evaluate supplier capabilities to ensure cost‑effective purchasing.
- Prepare purchase orders, track order status, and resolve discrepancies in quantity, quality, or delivery.
- Maintain accurate purchasing records, vendor files, and contract documentation.
- Build and maintain strong relationships with domestic and international suppliers.
- Communicate daily with vendors regarding availability, lead times, pricing, and shipment updates.
- Assist in evaluating supplier performance related to quality, reliability, compliance, and service.
- Support onboarding of new suppliers, including documentation, certifications, and compliance requirements.
- Monitor inventory levels and collaborate with production planners to anticipate material needs.
- Coordinate with warehouse and receiving teams to ensure timely delivery and proper documentation.
- Assist in cycle counts, stock reconciliations, and identifying slow‑moving or obsolete inventory.
- Respond quickly to production shortages or urgent material needs.
- Ensure all purchased materials meet company specifications, food safety standards, and regulatory requirements (e.g., FDA, HACCP, BAP, MSC).
- Work closely with Quality Assurance to resolve quality issues or non‑conforming materials.
- Maintain supplier documentation such as COAs, SDS, sustainability certifications, and traceability records.
- Coordinate inbound shipments, freight arrangements, and customs documentation for imported seafood or materials.
- Track shipments and proactively address delays, temperature‑control issues, or transportation challenges.
- Support cost‑saving initiatives related to freight, packaging, and supplier consolidation.
- Experience in purchasing, procurement, supply chain, or inventory management (seafood or food manufacturing preferred).
- Strong negotiation, communication, and vendor‑relationship skills.
- Ability to work effectively with multicultural teams and adapt communication for diverse audiences.
- Proficiency in ERP systems, purchasing software, and Microsoft Excel.
- Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
- Understanding food safety, traceability, and regulatory requirements is a plus.
- Bilingual skills (e.g., Spanish, Vietnamese, Chinese, or other languages common in seafood processing) are highly valued.
- Fast‑paced production facility with shifting priorities based on harvest cycles, customer demand, and supply availability.
- Frequent collaboration with production, QA, warehouse, and management teams.
- Occasional vendor visits, plant walk‑throughs, and coordination with international suppliers across time zones.
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