Bookkeeper

Part-Time, 25 hours per week

POSITION SUMMARY

The Bookkeeper supports the financial operations of St. Mark the Evangelist Catholic Church by performing day-to-day accounting functions that ensure accurate financial records, timely processing, and strong internal controls. This role is responsible for accounts payable, receivables, bank reconciliation, journal entries, and supporting the production of timely and accurate financial reports. The Bookkeeper works closely with the Director of Parish Operations and external vendors to support the financial stewardship and mission of the parish.

DUTIES & RESPONSIBILITIES

1. Accounts Payable & Purchasing

• Process invoices, reimbursement requests, check requests, and vendor payments in accordance with parish and diocesan financial policies.
• Ensure appropriate approvals, coding, documentation, and timely payment of all bills.
• Maintain vendor files and W-9 documentation; assist with annual 1099 preparation.
• Coordinate with staff using Amazon Business Prime or other purchasing systems to ensure accurate and complete entries.

2. Accounts Receivable & Revenue Recording

• Record offertory, online giving, ministry income, sacramental fees, and other revenue streams in the accounting system.
• Ensure proper documentation and deposit procedures for all cash and check receipts.

3. General Ledger, Journal Entries & Reconciliation

• Post journal entries, including recurring and adjusting entries.
• Reconcile bank accounts, credit card accounts, and petty cash monthly. • Assist in month-end and year-end closing processes.

4. Financial Reporting & Analysis

• Prepare draft monthly financial statements for management review.
• Assist the Director of Parish Operations with budget preparation, monitoring, and variance analysis.
• Provide financial information needed for Finance Council reporting and audits.

5. Internal Controls & Compliance

• Maintain orderly accounting records, supporting documentation, and audit-ready files.
• Ensure adherence to diocesan financial guidelines and parish policies.
• Support implementation of financial controls, including purchasing procedures, spending limits, and segregation of duties.

Qualifications

• High school diploma or equivalent required; associate's degree or coursework in accounting, finance, or a related field preferred.
• Minimum of 2-3 years of experience in bookkeeping, accounting support, or a similar financial role.
• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger entries.
• Familiarity with nonprofit, church, or mission-driven organization accounting preferred.
• Experience working with accounting software and financial systems; experience with parish or diocesan systems is a plus.
• Basic understanding of internal controls, financial documentation, and record retention requirements.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.

Skills & Competencies

• Strong attention to detail and a high degree of accuracy.
• Organized and able to manage multiple tasks, deadlines, and recurring financial processes.
• Working knowledge of basic accounting principles and bookkeeping best practices.
• Proficient in Microsoft Excel and other standard office software.
• Ability to follow established policies, procedures, and approval workflows.
• Clear and professional written and verbal communication skills.
• Dependable, self-directed, and able to work independently while collaborating effectively with parish staff and vendors.
• Demonstrated integrity, sound judgment, and respect for the mission and stewardship responsibilities of the parish.