Training Administrator/Coordinator

The client is hiring a detail-oriented, highly organized Training Administrator/Coordinator to support training operations and logistics that enable employees to succeed in their roles and meet compliance requirements. As a member of the Training Team, you'll join a collaborative group of professionals dedicated to supporting workforce development through high-quality, well-coordinated training experiences. This role is essential to the smooth execution of training events and programs and involves scheduling, recordkeeping, communication, and day-of-session logistics. The person we seek is passionate about the learner experience, brings a positive attitude to the team, and thrives on creating structure and clarity. The chosen candidate is a proactive communicator who can manage multiple priorities, collaborate cross-functionally, and anticipate the needs of facilitators and participants alike. Key Responsibilities Training Coordination & Scheduling Schedule and coordinate in-person and virtual training sessions, workshops, and computer lab reservations. Manage training room logistics, including setup, equipment needs, materials, and technology coordination. Support the functional areas and vendors by preparing materials, rosters, supplies, and job aids. Monitor and maintain the training calendar, avoiding scheduling conflicts and ensuring visibility across teams. Coordinate and distribute site-wide training communications, including updates, announcements, and reminders to ensure employees are informed about upcoming sessions, changes, and key learning initiatives. Coordinate printing, material prep, meal and refreshment ordering, or room setup in advance of training delivery for functional areas and external vendors. Coordinate and Facilitate New Hire Orientation Maintain participant lists, send calendar invites, confirm attendance, and follow up as needed. Maintain participant lists, send calendar invites, confirm attendance, and follow up as needed. Serve as the primary contact for participant inquiries, ensuring timely responses and support. Distribute pre-training communications and post-training feedback forms. Track and follow up on training evaluation results and share insights with relevant stakeholders. Maintain accurate training records, certifications, and completion data in the Learning Management System (LMS) and other platforms. Run regular reports to track compliance, participation, and training status. Ensure documentation meets internal policies and regulatory compliance requirements.

Strong organizational and time management skills, with attention to detail. Proficiency in Microsoft Office Suite (M365, Excel, Outlook, PowerPoint, Word). Proficiency in with Learning Management Systems (LMS) and tracking tools. Excellent written and verbal communication skills.

Skills Preferred

3 years of experience in a training coordination, administrative, or scheduling role.

Experience in safety, manufacturing, or corporate training environments. Familiarity with e-learning tools or virtual delivery platforms (e.g., Zoom, Teams, WebEx). Prior experience working with facilitators, vendors, or external training providers.

Associate's or Bachelor's degree in Business Administration, Human Resources, Education, or related field, or equivalent experience.

Education Preferred

Must maintain a current Driver's License with a good driving record. This position must be based in AL-Anniston-1805 Coleman Road-(AL023) Occasional travel (up to 10%) between company locations may be required. May require exposure to industrial environments and use of personal protective equipment. Primarily office-based; occasional support in training rooms, labs, or field sites. May involve light lifting of training materials or supplies. Must be comfortable managing logistics and multitasking in a fast-paced environment.