Data Entry Specialist

Job Title: Data Entry Specialist

Band: 400

FLSA: Professional Non-Exempt

Reports to: Office manager

Department: Administration

Job Summary:

This position performs clerical duties and administrative functions with minimal supervision as assigned by the Office Manager. Requires the ability to work in a team environment. This person must be able to interact with all levels of management. Contributes to company culture that challenges diversity, appreciates creativity, facilitates innovation, and encourages a safe work environment.

Duties/Responsibilities:

• Create bill-of-ladings and other document requests for shipping.
• Monitor scheduled shipment dates to ensure timely delivery and expedite as needed.
• May assist the Production and/or Inventory Control Manager in obtaining required information to meet production schedules.
• May assist accounting in support of processing customer payments, post payments, and process invoices.
• Develop a strong understanding of Company policies and procedures.
• Fill in, as needed, for other departments (i.e. answering phones)

Required Skills/Abilities:

• Ability to adjust priorities and manage time wisely in a fast-paced environment.
• Strong communication and interpersonal skills
• Ability to analyze and solve problems
• Excellent attention to detail
• Strong organization skills
• Ethical Conduct
• Thoroughness
• Maintains confidentiality in all aspects of staff and company information.
• NetSuite experience preferred

Education and Experience:

• Excellent computer skills including being proficient in the use of Microsoft programs including Word, Excel, PowerPoint, and Outlook
• Ability to process computer data, format, and generate reports.
• Outstanding written and oral communication skills up and down the organization.
• Self-motivated and ability to work with minimal supervision. Ability to manage multiple projects simultaneously.
• Ability to manage and prioritize one’s own time consistent with the needs of the business

Physical Requirements:

· Prolonged periods of sitting/standing, performing repetitive actions that may entail bending, stooping, twisting, lifting, reaching, pushing, and pulling.

· Must be able to lift 25 to 50 pounds of force occasionally, and/or 10 to 20 pounds consistently.

· Visual acuity is necessary to perform job tasks safely and effectively.

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