Accounts Payable Coordinator
- Collects and compiles invoices, packing slips, purchase orders, payment requests and other documentation necessary to properly process and document accounts payable transactions.
- Matches and prepares invoices and related documentation for input into accounts payable system.
- Inputs data into accounts payable system.
- Prepares and distributes accounts payable disbursements, ensuring payments are made within terms formally agreed upon with vendor.
- Prepares accounts payables aging reports with each bi-weekly check run and analyzes for open invoices aged beyond terms.
- Files or electronically retains check stubs, paid invoices and supporting documentation.
- Responds to vendor inquiries regarding payment of invoices.
- Reconciles vendor statements to accounts payable records and works with vendor to rectify any discrepancies.
- Prepares tax exemptions certificates and distributes to vendors as needed. Maintains a record of certificates sent to vendors.
- Performs various routine clerical duties including word processing, answering phones, filing, photocopying, sorting and distributing mail.
- Performs other job related duties as requested.
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