Construction Billing Specialist
Location: 3311 CO RD 47 Florence, AL 35630
Job Type: Full-Time Position Overview
The Construction Billing Specialist is responsible for managing the full billing lifecycle for multiple commercial construction projects. This role requires hands-on experience with pay applications, progress billing, and Schedule of Values (SOV), along with strong coordination between accounting and project management teams.
This is not a standard AR role—this position requires a deep understanding of construction billing processes, documentation, and deadlines. Key Responsibilities
- Prepare and submit monthly pay applications
- Develop, maintain, and adjust Schedule of Values (SOV) for all active projects
- Execute progress billing based on percent complete and project milestones
- Track and incorporate approved change orders into billing cycles
- Maintain accurate tracking of retainage by project and line item
- Prepare and manage lien waivers (conditional and unconditional)
- Ensure all billing complies with contract terms and GC/owner requirements
- Collaborate with Project Managers to verify:
- Project progress
- Installed materials
- Billing accuracy prior to submission
- Track accounts receivable tied specifically to pay applications
- Follow up on outstanding payments and resolve billing discrepancies
- Maintain organized documentation:
- Contracts
- Pay applications
- Change orders
- Compliance documents
- Assist with Work in Progress (WIP) reporting and job cost alignment
- Manage and meet strict monthly billing deadlines
- 3+ years of experience in commercial construction billing
- Strong working knowledge of:
- Pay Applications
- Progress Billing
- Schedule of Values (SOV)
- Experience managing multiple projects simultaneously
- Proficiency in Microsoft Excel (tracking logs, formulas, reconciliation)
- Experience working with Project Managers and construction teams
- Strong attention to detail and organizational skills
- Ability to meet deadlines in a fast-paced environment
- Experience with construction accounting or project management software
- Experience in mechanical, HVAC, plumbing, or electrical contracting
- Pay applications are submitted accurately and on time, every cycle
- Billing aligns with project progress and job cost reports
- Change orders and retainage are properly tracked and accounted for
- Outstanding receivables are actively managed and reduced
- Project Managers trust billing accuracy and coordination
- Growing construction division with strong project pipeline
- Team-oriented environment with direct collaboration across departments
- Opportunity to take ownership of billing processes and improve systems
- Stable, established company with a strong reputation in North Alabama
- Competitive, top-tier salary based on experience and qualifications
- Health and Dental Insurance
- Vacation Time Off.
- Competitive 401K Employment with a 4% match after one year of employment.
- Professional development and training opportunities.
Submit your resume with relevant construction billing experience. Candidates with direct experience in billing and commercial construction environments will be prioritized.
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