Office Coordinator- Part-time

Job Description

Job Description

Description:

Company Information

Southern Foodservice Management is a national contract food service management company that has been in business since 1951. The company provides professional food management services to clients in corporate dining, federal/military, industrial, schools, healthcare and recreation. Southern’s corporate office is in Birmingham, Alabama. Our mission statement is based on five powerful words: Passion, Integrity, Graciousness, Innovation, and Excellence. Our focus on these five powerful words allows us to provide great food and service.

Job Summary

The Office Coordinator provides administrative and operational support for the corporate office. This role helps ensure smooth day-to-day office operations, serves as a primary point of contact for visitors and callers, and supports corporate leadership and multiple locations with a variety of administrative tasks. The position requires strong interpersonal skills, sound operational judgment, discretion, and the ability to work independently while collaborating effectively across teams.

Key Responsibilities

Office & Administrative Support

• Serve as a point of contact for visitors and incoming calls during scheduled work hours.
• Sort, distribute, and manage incoming and outgoing mail and shipments.
• Monitor and manage office and breakroom supply inventory. Performs routine cleaning duties to maintain a clean, safe, and orderly environment.
• Coordinate office maintenance and equipment needs (printers, laminators, doors, etc.).
• Maintain internal office resources, including phone extension lists, service contacts, location manager lists, door codes, and key fob records.
• Manage meal card programs in coordination with Accounting, including inventory management, card assignments, and troubleshooting.
• Monitor and respond to general inquiry email inboxes (“Contact Us” and “Sales”).

Inventory, Records & Materials

• Order, track, and distribute business materials such as business cards, uniforms, deposit bags, deposit slips, and marketing materials.
• Maintain the company directory and upload updates to SharePoint.
• Receive, scan, file, and maintain company contracts and Certificates of Insurance (COIs).

Team & Leadership Support

• Be a positive influence and friendly face for the Company internally and with visitors to office.
• Provide general administrative support to senior leadership and management teams with a high degree organization.
• Support multiple locations with administrative needs as time allows.
• Attend New Team Member meetings and send follow-up information.
• Assist with and be an active participant in special projects, company initiatives, and seasonal activities (birthdays, holidays, client gifts).

Recruiting Support

• Provide administrative support to recruiting activities as directed by HR or management, including maintaining job postings, templates, and assisting with basic applicant screening or reference checks.

Qualifications

• Associate’s or Bachelor’s degree preferred
• Prior experience in administrative or office support required.
• Experience supporting senior executives or leadership teams preferred.
• Strong organizational and time-management skills with the ability to prioritize in a part-time schedule.
• Excellent communication and customer service skills.
• Proficiency with Microsoft Office, SharePoint, and HRIS systems experience is a plus.
• Working knowledge of HR processes and basic bookkeeping.
• Ability to handle confidential information with professionalism and discretion.

Physical Requirements

• Strength: Lift up to 20lbs
• Movement of objects: Occasionally
• Heavy lifting, Heavy Carrying, Pushing, Pulling: Occasionally
• Climbing or Balancing: Occasionally
• Stooping: Occasionally
• Reaching: Occasionally
• Handling: Occasionally
• Talking/Hearing: Frequent
• Seeing: Frequent
• Temperature Variation: Occasionally
• Typing: Frequent
• Reading: Frequent