Clinic Desk Receptionist

Job Description

Job Description

• We are seeking an energetic and professional Receptionist to serve as the welcoming face of our organization. In this vital role, you will manage clinic desk operations, handle multi-line phone systems, and provide exceptional customer service to patients and staff. Your organizational skills and office management expertise will ensure smooth daily operations while maintaining a friendly and efficient environment. This paid position offers an exciting opportunity to develop your administrative and clerical skills within a dynamic team.
  Responsibilities
• Greet visitors, patients, and staff with a warm, professional demeanor, ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries to appropriate personnel
• Handle incoming and outgoing mail, packages, and deliveries efficiently
• Maintain appointment calendars and schedule meetings using calendar management tools
• Perform data entry, filing, and document proofreading to support office organization
• Support office management tasks such as supply inventory and basic bookkeeping using QuickBooks or similar software
• Provide customer support by answering questions, providing information, and assisting with inquiries in a courteous manner
• Taking Patient Photographs
• Skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Experience with office management, clerical duties, data entry, and filing procedures
• Exceptional phone etiquette and experience managing multi-line phone systems
• Excellent computer skills required with proficiency in Microsoft Office
• Knowledge of medical or dental receptionist procedures is a plus, but not required
• Personal assistant or administrative experience that demonstrates strong time management and calendar coordination skills
• Familiarity with bookkeeping software such as QuickBooks for basic financial tasks
• Ability to proofread documents accurately and maintain attention to detail
• Join our team and contribute your proactive attitude and dedication to a seamless office experience! We value professionalism, efficiency, and excellent customer service—qualities that help us create a welcoming environment for everyone. This paid role is perfect for individuals eager to grow their administrative expertise while supporting our organization’s success.

The McCollough Institute is home to the McCollough Plastic Surgery Clinic. Our offices are open Monday through Friday, 8:00 am - 5:00 pm.

Company Description

The McCollough Institute is home to the McCollough Plastic Surgery Clinic. Our offices are open Monday through Friday, 8:00 am - 5:00 pm.