Accounting Assistant
- Project Setup – Responsible for entering project setup in the Accounting system as well as reviewing contract documents to verify project setup billing terms are in accordance with contract terms.
- Billing – Responsible for monthly billing of projects using Electronic Invoicing in the Accounting Software and various billing and tracking spreadsheets.
- Accounts Receivable – Generate A/R excel reports from the accounting software and track responses from project managers concerning collection efforts.
- Utilization Reports – generate weekly Utilization reports from the accounting software and provide reports to each of the offices within the Region.
- Project Resource Planning – works with project managers to help enter and track personnel’s expected workload.
- Invoicing – generate various client invoices on a monthly basis using required templates and required backup supporting documents.
- Invoice Submission – submit client invoices electronically via website or email, may require manual submission in some cases.
- Invoice Tracking – generate and update tracking of client invoice submission and acceptance by client.
- Accounts Payable – Responsible to understand the Accounts Payable system and provide backup to Administrators when needed.
- Customer Service – Responsible to help Project Managers in the region with any questions, concerns, requested reports, or other miscellaneous Accounting requests.
- High school degree, technical training and/or college degree/certificate in a related field.
- Minimum 2 years of experience in accounting, or equivalent combination of experience and education.
- Proficiency with Microsoft Office Suite (i.e. Excel).
- Strong analytical and problem-solving skills, with keen attention to detail. Excellent communication and interpersonal skills, with the ability to interact effectively at all levels of the organization.
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