Licensing Coordinator

Job Description

Job Description

Who We Are

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

Role

We are seeking a hardworking and organized Licensing Coordinator to join our team. The Licensing Coordinator is responsible for researching, data collection, and maintaining compliance for the licensing process. This is an opportunity for a long-term position and to join a growing company.

Responsibilities

• Timely researching and preparing applications of licenses for various jurisdictions serving authorities, internal departments, and customers throughout the US
• Preparing application paperwork and submitting as needed, both online and mailings
• Assists in coordination with license/permit authorities, our internal departments and for clients to fit our business needs, ensure timely collection of supporting documents
• Track license required to operate in jurisdiction and for renewals
• Run reports to ensure that all available licenses are in the appropriate status and step in the approval process
• Coordinate with construction and project teams to ensure proper close-out of projects and follow-up on final inspection, punch lists, and applicable refunds
• Communicates with municipalities about deficiencies that need to be resolved
• Reviews certificates of insurance for jurisdictions including special forms
• Coordinate contract project bonding, maintain a schedule, and run reports to monitor renewals and a consent of surety where needed for close out
• Work within online portals
• Maintain a knowledge base of pre and post project submittal documentation obtained from vendors

Requirements and Skills

• High School diploma or equivalent
• 2 plus years working in an office environment, or 1 plus years working with municipalities or in a licensing capacity
• Experience with construction licensing
• Strong reading and comprehension skills
• Technology proficient including Microsoft Office Software
• Active driver’s license
• Ability to drive vehicle to various work locations
• Licensing and permitting experience a plus
• Strong attention to detail
• Effectively manages workflow process

Compensation and Benefits

• 10 Paid Holidays
• Flexible Time Off
• 401(k) Company Match
• Health, Dental, and Vision Insurance
• HSA and FSA
• Disability & Occupational Accident Insurance
• Company-Paid Life Insurance Policy
• Employee Assistance Program (EAP)
• World-class paid training program for you to learn the skills for long term career success.