Safety Administrative Coordinator

Safety Administrative Coordinator

JOB-10045707

Anticipated Start Date

1/26/2026

Location

White City, OR

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

We are currently looking for a Safety Administrative Coordinator to support our locations in Medford & White City, OR. Position will provide exceptional office administration support to a fast paced construction project with high expectations. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

Job Description

• Be present at front desk to greet and guide visitors and new employees
• Receive and route incoming packages and mail
• Answer phones and emails in a timely and professional manner
• Schedule conference rooms for a variety of meetings, order catering as needed
• Update office & personnel contact information
• Assist site management staff with numerous clerical duties
• Operate office equipment such as photocopiers, fax machines, and scanners, as well as assist vendors with the same
• Data entry and tracking
• Collect/Reconcile BTA & Travel Charges; assist leadership with completing expense reports
• Process shipping/receiving
• Request gift card logs & entry
• Order and stock office supplies for both office locations
• Perform other duties as assigned by management
• Assist in the development, review, updating, and communication of the Site-Specific Safety Plan (SSSP) to employees and subcontractors
• Collaborate with field craft personnel daily to support safety program awareness and participation
• Exercise Stop Work Responsibility to ensure adherence to company policies, regulations, and approved work plans
• Assist with maintaining project files in compliance with OSHA/MSHA regulations, including accident and injury documentation
• Assist with incident investigations and support implementation of corrective actions
• Complete daily documented hazard inspections and assist operations, craft, and subcontractors with corrective actions
• Review work plans, work packs, and detailed work plans prior to the start of work

Skills Required

• 3+ years of Administrative experience required
• Valid Driver’s License.
• Supply management and inventory control experience.
• Organizational skills.
• Tracking budget expenses.
• Reporting skills.
• Attention to detail.
• Excellent customer service skills and a positive, can-do attitude.
• Professional phone manner.
• Must be proficient in Microsoft Word, Excel, and Power Point.
• Flexibility in schedule – early/late as needed.
• Ability to juggle multiple projects/assignments.
• Ability to work with various personalities.
• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.

Education/Training/Certifications

• High School Diploma or GED required

GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.