Construction Payroll / Billing Specialist

Job Description

Job Description

Position Summary:

The Payroll Entry and Billing Specialist is responsible for accurately processing payroll, maintaining cost tracking entries, and managing customer billing for field and job-site operations. This role ensures that employee hours, job costs, and project billing are recorded and reported with precision. The ideal candidate will be organized, detail-oriented, and capable of working directly with on-site supervisors and project teams.

Payroll Duties:

• Collect, review, and enter employee timecards and job hours from job sites into the payroll system.
• Ensure payroll accuracy by reconciling hours, rates, and deductions.
• Process weekly or biweekly payroll in accordance with company policies and applicable labor laws.
• Maintain and update employee payroll files, including tax status, direct deposit, and benefits information.
• Coordinate with on-site supervisors and management to resolve payroll discrepancies.
• Generate and distribute payroll reports as required.

Billing Duties:

• Prepare, review, and issue invoices to clients based on job completion, contracts, or time-and-materials logs.
• Verify billing data, purchase orders, and work orders for accuracy.
• Track payments received and follow up on outstanding invoices.
• Reconcile billing accounts and assist with month-end close procedures.
• Collaborate with project managers and on-site supervisors to ensure billing aligns with job-site progress and project milestones.
• Enter and maintain cost tracking data for each project, ensuring accurate allocation of labor, materials, and equipment expenses.
• Monitor cost entries against budgets and job codes to support financial reporting, job costing, and profitability analysis .

General & Administrative:

• Maintain organized digital and physical records for payroll, billing, and cost tracking.
• Support accounting with financial reporting, audit preparation, and documentation.
• Assist with compliance reviews and maintain confidentiality of sensitive information.
• Identify opportunities to improve accuracy and communication between job sites and management.

Preferred Qualifications:

• Education: Associate’s degree in Accounting, Business Administration, or related field (Bachelor’s preferred).
• Experience: 2+ years in payroll processing, billing, or cost tracking—preferably in construction, contracting, or field-based industries

Skills:

• Experience with Construction Partner preferred.
• Strong Microsoft Excel and data entry skills.
• Excellent attention to detail and organizational ability.
• Effective communication with on-site personnel and management.
• Ability to maintain confidentiality and manage sensitive financial information.

Compensation & Benefits:

• Competitive pay based on experience. Range $20-$24 per hour bi-weekly.
• Insurance (if applicable).
• Paid time off and holidays available after initial review period.

Songer Services is a fifth-generation heavy industrial and steel general contractor with expertise in end-to-end construction project management, pre-construction support, and applied engineering services. Specializing in heavy industrial maintenance and repair for facilities such as coke ovens, blast furnaces, boilers, and pressure vessels, Songer is a complete industrial contracting partner. Our experience and commitment make us a trusted name in industrial contracting.

Company Description

Songer Services is a fifth-generation heavy industrial and steel general contractor with expertise in end-to-end construction project management, pre-construction support, and applied engineering services. Specializing in heavy industrial maintenance and repair for facilities such as coke ovens, blast furnaces, boilers, and pressure vessels, Songer is a complete industrial contracting partner. Our experience and commitment make us a trusted name in industrial contracting.