Management Assistant Internal Quality Associate
A highly skilled Quality Systems Support Specialist with advanced proficiency in ISO 9001 compliance and cross-functional administrative coordination. Adept at supporting internal and external audits, maintaining robust documentation and training systems, and ensuring effective corrective and preventive action (CAPA) tracking. Demonstrates expertise in developing and updating process documentation and SOPs in collaboration with department stakeholders. Excels in managing training records and onboarding initiatives to uphold quality awareness. Proactive in driving continuous improvement initiatives and lean practices. Known for maintaining tight document control protocols and offering dynamic administrative support across departments — including technical assistance in PowerPoint, Excel, data collection, and interdepartmental communication. A reliable team player committed to operational excellence and quality assurance . RESPONSIBILITIES:
- ISO System Support:
Assist in maintaining compliance with ISO 9001 (or other applicable standards). Ensure required documentation, records, and procedures are current and properly controlled. - Audit Preparation & Support:
Coordinate and support internal and external ISO audits. Prepare documentation, follow up on findings, and track corrective actions to closure. - Process Documentation:
Help develop, standardize, and update process descriptions, Standard Operations Procedures, and work instructions in collaboration with department leaders. - Corrective & Preventive Actions (CAPA):
Record, track, and follow up on nonconformities, improvement actions, and audit findings using internal tools or spreadsheets. - Training and Records Management:
Maintain training matrices and records. Support onboarding and awareness of quality procedures among employees. - Continuous Improvement:
Identify opportunities for improving internal processes and support implementation of lean or process optimization initiatives. - Document Control:
Ensure controlled versions of quality-related documents are correctly distributed and obsolete versions are removed. - Cross-Department Coordination:
Collaborate with production, engineering, HR, and management to support quality system compliance across departments. - Cross-Department Administrative Support:
Resume conversion for TA, Power-point support for BUM, Excel charts for F&C, Inventory data collection as well as errands for Management.
- Bachelor’s degree in Engineering, Administration or Quality fields.
- Internship or Co-op experience in the automotive or mechanical fields required.
- A valid driver's license is required with clear records.
- Good understanding of ISO 9001 or willingness to attain knowledge to guide the company and oversee process and document control. Some Training can be provided.
- Strong organizational skills and attention to detail.
- Extensive experience in Microsoft Office: Word, Excel, PowerPoint and Outlook.
- Familiarity with document management systems would be an advantage.
- Ability to write and organize clear process documentation.
- Effective communication and collaboration skills. Very good verbal communication and phone conversation skills.
- Self-driven, structured, and able to manage multiple tasks with minimal supervision.
- Work is normally performed in an office, laboratory, manufacturing floor, or machine shop setting where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting up to 25 lbs.
- Must be able to understand and comply with all relevant safety practices
- Location: Tuscaloosa, AL
- Schedule: Part Time
- Assignment Start : ASAP
This job description is a high-level overview of general expectations of this position. It is not intended to list every responsibility of the position, nor does it represent an employment contract of any kind.
SWJ TECHNOLOGY and all of its subsidiaries (i.e., NGE EQUIPMENT and ProjectOne US) are Equal Opportunity Employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, disability status, protected veteran status, or any other characteristic protected by law.
Recommended Jobs
Aerial Construction Supervisor
Construct Your Career Path Ever wondered what it takes to build your future from the skies? As an Aerial Construction Supervisor, your leadership will direct both in-house teams and contract lab…
On Site Property Manager
Job Description Job Description We’re committed to enriching the lives of those around us - one home at a time. Ready to make a difference? We're looking for innovators, changemakers and energe…
Utility Worker
Location Name: THE UNIVERSITY OF ALABAMA AT BIRMINGHAM - 10066008 Location ID: 10066008 Utility Worker Location: THE UNIVERSITY OF ALABAMA AT BIRMINGHAM - 10066008 Workdays/shifts : V…
Systems Administrator
Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a…
Cashier - Store
Job Description Job Description Overview Cashiers are to greet and thank every customer who enters and leaves the store. Cashiers must be proficient in all aspects of the Cavender’s Boot City …
Telemarketer - State Farm Agent Team Member
Job Description Job Description Position Overview Do you have aspirations to run your own business? If so, you may want to consider working in the office of Kathy Powell - State Farm Agent. As…
Banquet Houseman
Job Description Job Description Job Title: Banquet Houseman** Company: Global Team Staffing Job Type: [Full-Time/Part-Time Job Summary: We are seeking a motivated and detail-oriented…
Certified Nursing Assistant
Job Description Job Description Certified Nursing Assistant Burns Nursing & Rehab is actively seeking to add a dedicated, compassionate Certified Nursing Assistant to our team in the Russellvi…
National Account Manager
Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way. **The Team and Role:** Are you motivated by the op…
Welder/ Fabricator
Job Description Job Description Description: Core Industrial Maintenance is looking for an experienced Welder/Fabricator to join our talented team of skilled tradespeople. We are looking fo…