Purchasing Clerk (Full Time)

Job Description

Job Description

As a member of our hospitality team, the primary responsibility of a Food Purchasing Clerk is to ensure the smooth and efficient procurement of food products for the various restaurant outlets within the hotel. This role is responsible for organizing, planning, and coordinating the daily processing of requisitions and transfers of products using the Adaco system by preparing and processing purchase orders, and ensuring the quality of received products. A crucial part of the role is to monitor expiration dates, store and rotate products and maintain cleanliness in the receiving area, storeroom, and back dock area ensuring the smooth and efficient flow of goods and packages in and out of the kitchen.

• Process requisitions and transfers in the Adaco system accurately and deliver the requested items to various outlets within the establishment.
• Prepare and process Adaco purchase orders, ensuring all necessary details are included, and receive products promptly to verify their quality upon delivery.
• Handle the proper storage and rotation of products to maintain their freshness and prevent waste.
• Actively participate in monthly inventory counts, meticulously counting and accurately entering the data into the Adaco system.
• Provide the required documentation to the accounting department daily to ensure seamless financial record-keeping.
• Generate Adaco reports as needed and promptly provide them to the accounting department for further analysis.
• Maintain a clean and organized receiving area, storeroom, and back dock area to promote a safe and hygienic work environment.
• Monitor and track expiration dates of products, promptly removing and disposing of expired items following established protocols.
• Ensure that all products are stored in their appropriate areas, maintaining an organized and efficient storage system.
• Verify the accuracy of shipping and receiving functions that impact the storeroom inventory, including purchase order verification, ticketing, and auditing of validation and verification reports.
• Be physically capable of lifting, pushing, or pulling up to 100 pounds for brief periods, adhering to proper lifting techniques and safety guidelines.
• Oversee the proper processing of returns-to-vendors (RTVs), chargebacks, transfers, and damages, by company policies and procedures.
• Enforce compliance with established company policies and standards regarding receiving practices, such as the secure handling of company funds and property, maintaining security, and diligent record-keeping.